DISTRICT COURT BACK-UP / COURT CLERK FLOATER

**General Statement of Duties** This position is designed to provide backup assistance all in-court/out-of-court clerks during times of heavy workloads, staffing shortages, sick leave, and vacation leave. This position performs a variety of clerical, secretarial and administrative duties as required to expedite and maintain proper processes, procedures and protocol on proceedings brought before the Court; performs related work as required. **Classification Summary** The principal functions of an employee in this class are as follows: to enforce financial policy and procedures; to assist in preparing the necessary documents for the magistrate or district court proceedings and act as backup to the In-Court Clerk; organize the necessary documents for the presiding Judge and attend Court proceedings as needed. As such, the employee in this class must have knowledge and previous work experience in the Court System. The position requires great attention to detail and accuracy in preserving Court cases and audio recordings of hearings and documenting through Case Minutes. The work is performed under the general direction of the District Court Leads. The principal duties of this class are performed in a general office environment. On occasion, Court may be in session beyond regular work hours and the In-Court Clerk must remain in Court. **Examples of Work** (Illustrative Only) **Essential Duties and Responsibilities** - Provide back-up assistance, as needed, to other Clerks - Acts as In-Court Clerk when necessary; - Receives, files and conforms a variety of court documents pertaining to criminal and civil cases; - Prepares orders, notices, judgments, and documents for Judge’s signature and disbursement; - Opens new juvenile cases, criminal cases, fugitive warrants, mental holds, child protection, and other case files or documents; - File stamps documents, scans and distributes copies when necessary; - Performs data entry of case information; - Ensures proper and accurate service of documents on all appropriate parties. - Assists the public with questions and directions; Explains judgments and documents to defendants; - Runs case management and other reports; - Tracks bond information and due dates for forfeitures; - Files a variety of court related paperwork including juvenile and child protection cases; - Prepares failure to pay/comply affidavit and Order to Show Cause in Juvenile cases; - Maintain file compliance in Child protection cases; - Run reports necessary and monitor Guardianship/Conservatorship cases and required reporting; - Reviews case files for status and/or inactivity; - Prepares commitments and other necessary documents for the Sheriff’s Office; - Performs general assistance to judges, court reporters, jail staff, juvenile probation staff, attorneys, prosecutors, other government agencies, and the public; - Responds to citizens’ questions and comments in a courteous and timely manner; - Performs all work duties and activities in accordance with County policies, procedures and safety practices; - Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; - Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities - Monitors daily court calendar and corrects any discrepancies; - Prepares courtroom for proceedings to assure availability of supplies and proper case files and necessary documents are available to the Judge. - Coordinates and set-up remote hearings for public and judge - Attends District Court proceedings and takes court minutes daily. - Monitors recording equipment to assure record of court proceedings; - Takes dictation to maintain accurate case notes; - Swears-in witnesses, jurors, interpreters and bailiffs; - Screens calls and takes messages for Jud…