Director of Accounts Payable and Payroll

**Job Description:** **Position Summary**: Reporting to the AVP of Finance and Controller, the Director leads payroll, accounts payable, employee reimbursements, and the corporate card programs (Travel Card and P-Card). The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes. The Director is the process owner for Payroll, AP, and Expenses in Workday; builds reports; tests new features; troubleshoots issues; and provides clear campus guidance and training. The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042‑S, purchases foreign currency as needed, and maintains state payroll tax registrations. Team includes a Lead Payroll Administrator, an Accounts Payable & Credit Card Administrator, and a Payroll Coordinator. **Responsibilities**: - Lead and develop the Payroll, Accounts Payable, Expense, and Corporate Card functions; Manages service levels, internal controls, and ensures compliance. - Oversee three payrolls and the weekly accounts payable run; ensure accurate, timely, and compliant processing. - Review and approve Workday payroll/accounts payable work and payment runs; release settlements and approve wire transfers. - Serve as campus process owner for Workday Payroll, Accounts Payable, and Expense modules; test new features and resolve issues. - Build and maintain operational reports and dashboards in Workday. - Prepares supporting information for the College’s annual Form 990 & 990-T. - Oversee and support the management of the Travel Card and Purchase Card programs, including policy, training, monitoring, and compliance. - Prepare annual forms 1042/1042‑S for eligible international payees. - Reviews and ensures monthly account reconciliations are completed. - Assist with year-end audit with preparation of closing entries, audit schedules, and responding to audit inquiries. - Maintain multistate payroll tax registrations and related compliance (W‑2 and tax filings led by the Lead Payroll Administrator). - Purchase foreign currencies for invoice payments and programmatic needs. - Lead campus communications and training for areas of management. - Perform other responsibilities as determined by the AVP for Finance & Controller. **Education & Experience**: - Bachelor’s degree in accounting, business, or related discipline. - Five years’ experience in accounting or related field, with experience in payroll administration in a complex not-for-profit environment given the highest priority. - Supervisory experience and knowledge of payroll tax compliance and reporting requirements for not-for-profit organizations desired. - Proficiency with spreadsheet applications and desktop software required. Familiarity with modern accounting/payroll software (preferably Workday) a plus. - Higher education experience; advanced degree in accounting, business, or related discipline; relevant certifications (i.e., CPP) are a plus. **Knowledge, Skills, & Abilities**: - Demonstrated ability to work proactively and productively with a wide variety of stakeholders in a highly collaborative environment. - Demonstrated experience implementing creative strategies to achieve efficiency and compliance. - A team player who fosters collaboration within the organization, and has a strong commitment to excellent customer service. - Well-organized and self-directed individual who exhibits a high level of integrity that inspires trust and confidence. - Knowledge and experience using current and emerging technology and tools to support and enhance business services. **Compensation Range:** $85,000 - $100,000 **EEO Policy:** *Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academ…