Development Specialist

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities. Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities. **Duties and Responsibilities** **Gift Processing and Data Entry – 50%** - Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database - Confirms proper allocation of funds based on donor intent - Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes - Maintains up-to-date and accurate constituent records in the donor management system **Compliance and Data Quality - 25%** - Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards - Reviews supporting documentation to verify compliance with gift acceptance criteria - Upholds data integrity standards through routine audits and validations of gift records **Collaboration and Communication – 15%** - Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted - Responds to internal and external inquiries regarding gift status, documentation, and donor records - Supports reconciliation of gift data with financial operations during monthly and year-end close processes **Additional Administrative Support – 5%** - Assists in documenting and refining gift processing procedures and workflows - Contributes to special projects, reporting, or audit preparation as needed **Other Related Duties – 5%****** - Performs other duties assigned directly related to the Foundation’s mission and operations **Education and Experience** **Required Education and Experience - Time of Hire** - At least two years of experience in data entry, accounting support, donation processing, or related administrative work - Strong attention to detail and accuracy in handling financial and donor information - Ability to maintain confidentiality and work with sensitive donor data **Preferred Education and Experience** - Bachelor’s degree in accounting, business, or related field - Experience working in a nonprofit, foundation, or higher education environment - Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge) - Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles - Experience reconciling financial data and preparing donor acknowledgment letters or receipts **Screening Services (Background Checks):** Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check. **Job Type:** Unclassified **Appointment Duration:** 12 months **Work Schedule:** Full Time, Monday – Friday, 8:00 AM – 4:30 PM or other hours as needed **Application Documents Required\*:** - Resume - Cover Letter - Names and Contact Details for three (3) Professional References \*Consolidate into two documents to upload. **Open Until Filled** with a first consideration date of July 7, 2026 **Search Committee Chair:** Donna Jacobs, djacobs@pittstate.edu **Visa Sponsorship is not available for this position.** **PSU will only accept applications submitted through this process.** **Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.** ### About the Company ***About Pittsburg State University*** Founded in 1903, Pittsburg State’s 373-acre campus is a beautiful blend…