Deputy Director of Procurement

The Deputy Director of Procurement and General Services is responsible for the day-to-day procurement of goods and services pursuant to any and all legal, policy and procedural requirements and within limits established by the Board of Commissioners which shall include but not be limited to the County of Chester Budget. This position performs the more complex and technical tasks of Invitation to Bid & Request for Proposal preparation and administration and preparing and reviewing product specifications and handle or assist with various contract negotiations, as assigned by the Director. In addition, the position is responsible for general procurement tasks including review of requisitions and/or purchase orders for accuracy, sourcing, soliciting quotations, price analysis, and procurement of goods and services. This position will supervise procurement staff and general services management staff on a daily basis, including the organization, direction, and supervision of the procurement of a wide variety of commodities and services at the discretion and direction of the Director. Work requires frequent contact with vendors and department representatives. This position is responsible for implementing the procurement strategy set by the Director in accordance with all appropriate legal and ethical requirements. This position works with the Finance Team to ensure procurement requests are for items contemplated and approved in the annual budget and long-term capital plan. Duties are performed with considerable independence and independent judgment. The position reports to/is supervised by the Director. - Prepare, advertise, and administer Invitations to Bid (ITB), Request for Proposals (RFPs), Request for Qualifications (RFQual) Statements of Interest (SOIs) and Surplus Sales as assigned. Analyze vendors’ bids and make recommendations to the Director to award contracts as the result of the public solicitation process. Conduct pre-bid and pre-proposal conferences with prospective bidders/proposers in complex purchases; function as the chairperson of RFP evaluation committees; provide technical expertise concerning contract specifications and preside at bid and proposal openings. - Review, manage and assist Senior Buyers and other County personnel in the preparation of solicitation documents and contracts at the direction of the Director. - Review, prepare, compile and/or participate and/or handle negotiation of various contracts. - Assist in the allocation of requisitions and approval of purchase orders and assigned contracts. - Ensure execution of departmental objectives and strategic plan; assist in management of priorities; interpret purchasing policy, rules and regulations governing procurement activities, based upon the directive of the Director. This shall include but not be limited to Request for Quotes, Invitations to Bids, Request for Proposals, Statements of Interest and Contracts/Agreements. - Assist in the administration, management, upgrade and support of ERP System, which currently consists of Oracle Peoplesoft. - Assist in the training of County department end users in public procurement requirements and/or procurement ERP modules. This shall also include updates to training documents as needed. - Assist in the review and processing of the contract agenda. - Assist in the development of agendas and actively lead staff meetings. - Research and monitor market conditions to make educational recommendations and changes to solicitations and agreements. - Assist Director with compilation of data needed for reports including but not limited to procurement metrics. - Participate in Department of Emergency Services exercises and assist with compilation of the department’s COOP plan. - Update process and procedure documents as assigned by the Director. - Review and approve surplus property disposition forms and provide a copy to the Controller’s Office - Maintain professional liaisons with sales agents and vendors to stay up to…