Department Assistant (On-site)

The Department Assistant in in Writing, Rhetoric, and Discourse (WRD) reports to the chairperson and provides general management/supervision of the day-to-day operations of the departmental office. This position assists the chair, facilitates routine academic business for 18 full -time and 50+ part-time faculty members, executes event planning, and manages technology resources. Hiring/managing student assistants, the execution of routine curricular activities and student services, and managing the department’s digital content [website and social media platforms] are also essential responsibilities in this position. The Department Assistant responds to faculty, student, and public inquiries as they arise. **The Highlights:** The Department Assistant in Writing, Rhetoric, and Discourse (WRD) reports to the chairperson and provides general management/supervision of the day-to-day operations of the departmental office. This position assists the chair, facilitates routine academic business for 18 full -time and 50+ part-time faculty members, executes event planning, and manages technology resources. Hiring/managing student assistants, the execution of routine curricular activities and student services, and managing the department’s digital content [website and social media platforms] are also essential responsibilities in this position. The Department Assistant responds to faculty, student, and public inquiries as they arise. **What You'll Do:** - Office management and implementation of daily, weekly, quarterly, and annual routines of the department: - coordinating operating, discretionary and/or grant budgets including daily transactions, procurement transactions including office supplies and equipment; hiring paperwork, offer letters, and quarterly payroll for contingent faculty. - Maintaining personnel files for all faculty, managing records associated with tenure-line faculty probationary and promotion and tenure review and faculty and staff job searches; assisting the Chair and Associate Director of FYW with quarterly course schedule maintenance for all departmental programs; event planning and technology management. - Curricular Support: - Maintaining and updating all curricular records via institutional systems including those in Campus Connect (assigning advisors; dropping/adding students); Tableau; and in Google docs related to job description, such as the WRD Student Program Database - Serving as the department's primary contact for Admissions offices and other university and college entities related to curriculum. - Overseeing the department's Online Teaching Evaluation system. - Monitoring WRDx email during registration and manages X-section enrollments - Managing the department's contribution to the University Catalog; performs scheduled content updates as directed by Student Records. - Supporting graduate program (MAWRD, TESOL Certificate) directors' administrative processes: Graduate assistantship applications, Teaching Apprenticeship Program applications, Tuition waivers, Admissions, Advisor Assignments. - Assists department chair as needed, including but not limited to the following: managing search committee documents, serving as liaison to all university and college administration; recording and transcribing minutes. - Digital Content Management: - Serves as the department's web manager, maintaining the department's sites in the content management system. - Acts as the department's social media manager, creating and distributing content via Facebook, Twitter, LinkedIn, etc., and the department's WordPress blog—in coordination with the Chair and the Graduate Director meetings and graduate faculty meetings; oversight and execution of Contingent Faculty Elections - executes voting procedures for the department's contingent faculty representative and First-Year Writing committee members as specified in department’s Bylaws - Managerial/Supervisory Responsibilities: - is responsible for hiring/training student assista…