Department Assistant

**Title:** Department Assistant **Reports To:** Senior Executive Assistant **Department:** Administration **Employment** Status: Non-Exempt **Position Summary**: This position provides a broad range of administrative duties, including recordkeeping functions, and support of administrative tasks for various departments. Reports directly to the Senior Executive Assistant. **Essential Functions & Responsibilities**: - Accurately type correspondence, reports, letters, contracts, minutes, lists, form’s, and other documents from written drafts or as directed--both for routine tasks as well as special major projects. - Maintain and order office supplies, maintain office organization, and coordinate with managers to keep the department running efficiently. - The ability to prioritize tasks, multitask, and manage multiple calendars and filing systems is crucial for keeping the office running smoothly. - Distributes department correspondence (mail, fax) to appropriate departments. - Maintain effective filing systems (hard-copy and/or computerized systems) to ensure access to relevant records and information. - Provide administrative support functions for administrators and staff by effectively carrying out a variety of general office duties as needed. - Adapt to new work situations, people, ideas, procedures, and organizational structures, in order to accommodate a number of unique individuals in an evolving work environment. - **Collaborates with** the Senior Executive Assistant to ensure seamless administrative coverage and to guarantee completion of all core clerical tasks. - Performs other related duties as assigned. **Job Qualifications/Requirements**: To perform this job successfully, the individual must be able to perform essential duty satisfaction. The requirements listed below are representative of the knowledge, skill, and/or ability required. - Professional positive attitude, understanding of customer service principals, trustworthiness and excellent interpersonal skills. - Excellent keyboard skills. Proficiency in Microsoft Office and Microsoft Excel. - Accuracy and dependability required. - Must have the ability to work well with others in a busy environment as well as independently with minimal supervision. - Demonstrates flexibility and working in a collaborative manner. - Ability to communicate effectively both verbally and in writing. Ability to read, analyze and interpret policies and procedures. - Ability to maintain patient/staff confidentiality **Education**: - High School diploma or GED equivalent necessary with advanced education in secretarial and administrative curriculum preferred. **Experience**: - Minimum 2 years of proven administrative experience, ideally within a medical setting, clinic, or hospital. **Language Skills** **:** Must speak, write and read English proficiently. Spanish preferred but not required. **Teleworking**: This position may require teleworking if requested. **Standard Requirements:** - Supports an ethical standard, which complies with a code of conduct free of conflicts of interest. - Supports the Mission and Values of Community Health & Wellness Center. - Supports, cooperates with, and/or implements specific procedures and programs for: - Safety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs. - Confidentiality of all data, including patient, employee and operations data. - Quality Assurance and compliance with all regulatory requirements. - Compliance with current law and policy to provide a work environment free from harassment and all illegal and discriminatory behavior. - Cooperates and works together with all co-workers; - Plans and completes job duties with minimal supervisory direction, including appropriate judgment. - Uses tactful, appropriate communications in sensitive and emotional situations. - Follows up…