CSCU Administrative Assistant

## About CT State Connecticut State Community College (CT State) was launched on July 1, 2023, through the consolidation of Connecticut’s 12 community colleges. With campuses and satellite locations statewide, CT State serves all 169 towns and neighboring states. As the largest community college in New England, CT State is committed to providing high-quality, affordable, and accessible education that supports students’ academic, career, and personal success. For more information about CT State Community College and the campus please visit [Home - CT State](https://ctstate.edu/) ## Position Details **Posted:** July 10, 2026 **Level:** M/C Educational Assistant **Employment Type:** Temporary position, non-tenure track position **Hours:** Part-time 25 hours per week **Anticipated Start Date:** April 2026 **Duration:** Ending December 24, 2026 **Work Location:** CT State Tunxis 271 Scott Swamp Road, Farmington, CT 06032 **Work Modality:** On site; Position is not remote **Closing Date:** Applications must be submitted by 5:00pm (EST) **on Wednesday, July 22, 2026** ## Position Summary Working under the supervision of the President of the CT State Tunxis Campus, the Administrative Assistant provides confidential administrative support to the effective and efficient operation of the President’s Office. ## Essential Duties and Responsibilities Under the direction of the Campus President, the Administrative Assistant is responsible for effective performance in these essential duties: Key responsibilities include: - Reception. This may involve screening in-person visitors, in-bound emails and telephone callers to determine the nature and urgency of matters and whether the executive(s) should be the one(s) to respond or if the matters should be referred elsewhere or if the incumbent is best able to respond. The incumbent is required to represent the executive(s) office in a highly courteous and tactful manner, thus conveying the professionalism of the office. The incumbent should be prepared in the event of emergencies to react quickly and communicate to required parties on the campuses and/or at system office about the nature of the situation and actions needed. - Preparation of correspondence and reports. This task may involve composing letters and other correspondence either for the executive manager’s signature or for the incumbent’s own signature. Correspondence may be of a confidential or sensitive nature and is expected to be of a quality which represents the executive’s office in a favorable way. Report preparation may involve obtaining and compiling data from sources such as financial reports, budgets, research or historical documents from previous reporting periods showing how information was portrayed. This may also require making calculations of numerical data such as costs, enrollment, employee numbers or similar information. - Maintenance of schedules and online calendars for the executive(s) to whom assigned. This involves such steps as setting in-person or virtual meeting schedules, arranging for individual meetings with the executive(s) and making such meeting arrangements as conference room reservations, technical arrangements and refreshments as well as preparing and sending meeting notices. The task may also involve preparation of meeting agendas and packets of meeting materials. - Schedule and operate video and audio calls using the system’s platforms--WebEx and Microsoft Teams. Proficiency with meeting tools and willingness to learn new skills in this area is required. - Support the executive in staffing of Board/Campus committees including scheduling of meetings, posting of agendas and meeting materials, recording of meeting proceedings and writing of minutes, supporting committee member engagement, etc. in compliance with established policies and practices including the Freedom of Information Act. - Organizing and maintaining confidential records in both electronic and paper files. Incumbent is expected to locat…