Corporate Project Management Office Director

Summary:The Corporate Project Management Office (PMO) Director oversees KOA, Inc.’s centralized PMO and the Project Manager function, ensuring the company’s enterprise project portfolio directly supports strategic organizational priorities. This role optimizes and maintains the governance frameworks, methodologies, and tools that drive efficient project planning, prioritization, resource allocation, and executive reporting. Providing both high-level strategic direction and day‑to‑day leadership, this director keeps cross-functional teams aligned and moving toward shared business goals. This leader directly supports the execution of key corporate initiatives, champions continuous process improvement, resolves escalated portfolio risks, and fosters a culture of positivity and excellence across KOA, Inc. This position reports to the Vice President of Enterprise Communications & Integration. It is located at the KOA corporate office in Billings, Montana. % Duties 20% Portfolio Governance & PMO Leadership Optimize existing PMO operations to scale and enforce tight alignment between strategic corporate priorities and project execution. Audit and refine existing workflows to clearly define, document, and standardize Project Portfolio Management frameworks and delivery methodologies. Streamline enterprise prioritization and mature resource capacity planning to eliminate bottlenecks across cross-functional teams. Standardize governance practices, performance metrics, and executive reporting standards to drive clear organization-wide accountability. Advance project management maturity by systematically bridging process gaps through best-practice adoption and continuous improvement. Formalize and govern the use of project management tools, systems, and templates to ensure a unified approach to delivery. 35% PMO Operations, Processes, & Continuous Improvement Oversee day-to-day project coordination, scheduling, documentation management, and resource allocation activities. Analyze project and portfolio data to identify risks, trends, and improvement opportunities with project owners, sponsors, and managers. Lead targeted initiatives for stakeholder satisfaction. Apply and adapt delivery methods across Waterfall, Agile, Kanban, and hybrid models to fit specific project needs. Support the professional development of the project management team. Strengthen cross‑functional relationships and streamline PMO communication channels across the organization. 35% Project & Program Oversight Manage and oversee internal projects and programs to ensure timely delivery, scope adherence, and achievement of intended outcomes. Review project plans, schedules, budgets, risks, and resource allocations to support successful execution. Coordinate with vendors, consultants, and external partners to support project delivery. Impact and monitor project performance and portfolio health, identifying risks, issues, dependencies, and improvement opportunities. Resolve escalations and operational challenges while maintaining alignment with strategic objectives. Ensure consistent application of lifecycle management practices across initiation, planning, execution, monitoring, and closure. Support teams in meeting project goals. 10% Stakeholder, Business, and Communication Leadership Build and maintain strong relationships with project sponsors, stakeholders, and cross‑functional teams. Present portfolio updates, performance metrics, and recommendations to leadership. Facilitate enterprise meetings and executive reporting to ensure cross-team alignment and collaboration with the PMO and impacted team members. Demonstrate strong business acumen and communication skills to support strategic planning and governance. Lead the definition and adoption of program, project, and governance structures that support corporate initiatives. Champion company values and foster continuous improvement that supports KOA’s mission and vision. PMO Strategy & Operations: Support the develop…