Corporate Legal Assistant

At Avanci (https://www.avanci.com/), we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date (https://www.avanci.com/vehicle/) and are continuously expanding into new verticals. We are seeking a highly organized and detail-oriented Corporate Legal Assistant to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management. This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function. **Essential Functions and Responsibilities** **Legal Operations** - Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management - Monitor and review outside counsel submissions for compliance with guidelines **Corporate Records Administration** - Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents - Support contract lifecycle management, including tracking, organization, and execution processes - Assist in preparing legal documents and internal communications for attorney review **Administrative & Operational Support** - Coordinate meetings, calendars, and communications for the legal team - Support Platform Operations with onboarding new customers - Maintain and periodically update legal templates, playbooks, and knowledge resources - Manage legal vendor and subscription management **Knowledge, Skills, and Abilities** - Strong proficiency in Microsoft Office - Exceptional organizational skills and attention to detail - Ability to manage multiple priorities and meet deadlines in a fast-paced environment - Strong analytical and problem-solving skills - Excellent written and verbal communication skills - Ability to handle confidential information with discretion - Experience working with outside counsel billing management - Familiarity with contract lifecycle management tools or document management systems, such as Epona - Exposure to patents, licensing, or corporate legal environments is a plus **Education/Certification** - Associates degree required **Required Experience** - 5–8+ years of experience in a legal support or legal operations role - Experience with legal billing systems strongly preferred **Competencies** - Legal Operations & Process Improvement - Attention to Detail - Communication & Stakeholder Management - Organization & Execution