Coordinator of Administrative Services

The employee in this position is responsible for the coordination of their assigned work unit’s purchasing and procurement activities, City Council Transmittal process, and other high-level administrative activities. The work is performed under the general direction of department or bureau head. Related work is performed as required. This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title. A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. (See "http://www.cityofrochester.gov/article.aspx?id=8589935786" Provisional Appointment - FAQ's) If you are already a City employee and have permanent, competitive status in your current position and appointment to this title would result in a provisional appointment in another department, you will lose your previous permanent competitive rights. **CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.** - Analyzes and distributes programmatic and administrative reports; - Coordinates and oversees the work unit’s monthly City Council Agenda submission; - Manages and oversees all departmental purchasing and procurement functions; - Manages and oversees the City Apprenticeship Program and related compliance activities; - Manages the analysis, reporting, and improvement of processes and programs; - Acts as department liaison with other City administrative departments and sub-units; - Acts as department liaison to external contractors and vendors; - Prepares and presents informational and formal presentations on major programs and initiatives; - Monitors specific programs for compliance with regulations; - Prepares a variety of technical reports; - Represents department on various committees and project work groups. High School diploma or GED; **PLUS**: I. Master’s degree in Business Administration, Public Administration or related field **AND** three (3) years of experience in administrative analysis, budget analysis, grant applications or analysis of fiscal or monetary programs for a public or private institution, agency or department; **OR** II. Bachelor’s degree **AND** four (4) years of experience as described in A. **OR** III. Six (6) years of experience as defined in A.