Coordinator, Facilities & Operations

About IBU International Business University (IBU) stands as Ontario’s first independent not-for-profit university. Having received Ministerial consent for full accreditation in 2020 and DLI approval in 2023, IBU is Ontario’s only not-for-profit independent University. Our foundation draws inspiration from the world’s most esteemed independent universities, creating a ‘next generation’ model characterized by innovation, agility, and responsiveness. IBU is focused on being a truly student-centric, industry-aligned university, executing the best practices of today to build the future talent relevance of tomorrow. IBU is committed to curricula and learning experiences that seamlessly blend rigorous academic preparation with practical skill development, reflecting emerging technologies, evolving societal needs, and the future demands of the global workforce. Job Title: Coordinator, Facilities & Operations Term: Full-time, Indefinite (40 hours/week) Department: Operations Reports to: Senior Manager, Operations Location: Toronto, ON Expected Salary Range: $55,000 – $65,000 annually Position Overview The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support. Working closely with internal departments and external service providers, the Coordinator provides technical, administrative, and operational support to maintain facility performance, operational continuity, and compliance with applicable regulations and standards. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors. While the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations. This position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization. Key Responsible Areas Facilities Management & Campus Operations Project Coordination & Operational Improvements Health, Safety & Compliance Administrative Support (Secondary Responsibilities) Qualifications Bachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field. Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment. Strong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments. Working knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards. Proficiency with Microsoft Office and computerized maintenance or facility management systems. Excellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively. Ability to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required. Preferred Qualifications and Certifications Professional facilities management designations such as BOMI, SMT, SMA, or equivalent certifications are considered asset…