Coordinator, External Events

| Department: | [Event & Conference Services](https://eventservices.umbc.edu/) Event & Conference Services is UMBC’s full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients. | | --- | --- | | Position Overview: | UMBC is hiring an External Event Coordinator in Event & Conference Services! Join our event scheduling and advising team, streamline operations, and play a key role in shaping campus events for external users and summer conference guests. | | --- | --- | | Why Work at UMBC? | UMBC offers competitive compensation. This role starts at $54,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available. What is it like to work at UMBC? Check out [Glassdoor](https://www.glassdoor.com/Overview/Working-at-UMBC-EI_IE473647.11,15.htm) or [Indeed](https://www.indeed.com/cmp/Umbc/reviews#:~:text=UMBC%20Work%20experience&text=The%20management%20was%20awesome%2C%20very%20helpful%20and%20supportive%20of%20their%20employees.&text=Normally%20had%20to%20answer%20phone,to%20students%20in%20the%20office.). For 16 years in a row UMBC has been recognized as a [Great College to Work For](https://greatcollegesprogram.com/list/colleges/UMBC/)! | | --- | --- | | Telework: | A hybrid telework schedule may be available. | | --- | --- | | Responsibilities: | Coordinates, initiates, and manages the process for sending and executing contracts/facility rentals. Coordinates on-campus services for facility rentals as well as contractual services (dining/ catering, security, housekeeping, etc.) through appropriate systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.). Maintaining accurate documentation, including service requests, quotes, and invoices and reviews and approves administrative tasks (e.g. pricing, billing, procurement, etc.). Acting as a primary point-of-contact for all facility rental users throughout planning, stay, and billing. Software management for clients and campus partners. 25Live, Basecamp, Social Tables, Google Suite, Box. On campus event support as necessary and “On call” services through the summer conference season. Work directly with Conference Operations Coordinator and summer conference group leaders to ensure proper roster data and overnight conference group numbers. | | --- | --- | | Required Minimum Qualifications: | **Education Required:** Bachelor's degree preferably in event management, hospitality, marketing, business management, or closely related field. **Experience Required:** One year of experience in event management or hospitality. Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners. Strong verbal, written and interpersonal communication skills. Excellent organizational and time management abilities. Impeccable customer service values. Comfort with a high-paced dynamic work environment. Strong team player mentality required. | | --- | --- | | Preferred Qualifications: | Experience in event advising or event planning in a university setting is preferable. Experience with 25Live scheduling software, and Google Suite strongly preferred. | | --- | --- | | Background Screening Statement: | A background check will be required. | | --- | --- | | Special Instructions to Applicants: | Upload a resume. | | --- | --- | | Closing Date: | July 21, 2026 | | --- | --- | | Benefits: | UMBC offers a rich benefits package. Regular and grant funded regular positions ([Full benefits summary click here](https://umbc.app.box.com/s/tnqfbwb8usjiuhr7mhrnk440towar7cu)): [Generous Leave](https://hr.umbc.edu/work-life-balance/leave-time/) which includes accruing: 22 Days of Annual Leave 15 Days of Sick Leave 15 Holidays 3 Personal Days [Tuition Remission](https://hr.umbc.edu/tuition-remission-…