Contracts Clerk

Overall responsibilities include the handling and processing all paperwork for new vehicles sales and leases; this includes the contract, financing, payoffs, trade in, receivables, after-market products, rebates and extended warranties, etc. · Post all deals into accounting. · Package deals and send to banks · Make payoffs on trade-ins, if applicable. · Payoff flooring. · Record and receipt EFT’s · File deals. · Verify all gross and accounting · Verify due bills and additions for accuracy. · Prepares checks for vehicle trades. · Cut checks for insurance binders. · Computes commissions for sales departments: F & I Managers, Assistant Sales Managers and Sales Consultants for payroll commissions. · Responsible for completing IRS 8300 Form worksheet on every deal. · Reconciles assigned schedules on a weekly and monthly basis. o Reserve Statements from banks and FMCC. o Insurance, Vehicles receivables and Due Bill o DMV License Account o Used Vehicle Inventory o Wholesale receivables · Post manual general journal vouchers if necessary. · DMV o Transferring of used vehicle report of sales and supporting documents. o Registering and plating new car sales, if applicable. o Log Report of Sales numbers for new and used vehicles. o Work bundles when DMV returns the completed bundles. Mail refund check or bill customers (whenever required) for additional fees. · Used Vehicle Inventory/Remarketed Inventory o Enter internals on car jackets and bring totals forward. File copies in jackets, compare unit inventory cost to total jackets. o Stock in purchases o Assign stock numbers for inventory jackets and keep ample supply on hand for Sales Dept. · Wholesaled Vehicles o Record sales in used vehicle log o Complete wholesale report of sale. o Prepare title and payment from wholesalers. o Call on titles if not received when there is a payoff. o Follow up on missing documents, if required.