Contract AIA Billing Associate

## About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Click the link below to watch a short video about S.A. Comunale. https://comunale.com/application/files/5717/5459/5043/Sprinkler\_Highlight\_Vide\_LoRes.mp4 ## Job Summary The primary function of this role is to process customer invoices for the Company. The Company goal is to continuously grow the revenues while maintaining profits, satisfying customers’ requirements, and staying compliant with required guidelines. This position requires a close working relationship with the Controller and Accounts Receivable Associates. This job requires the ability and desire to work in a fast-paced multi tasked environment with a focus towards customer service and support, quality work performance, and administration. ## Essential Duties & Responsibilities Include the following. Other duties may be assigned. - Create service billing sheets and send to branches multiple times a month. - Coordinate with the Contract Department and the branches to obtain paperwork and resolve discrepancies. - Review contracts/POs for each job to verify contract price. - Set up jobs and Schedule of Values in lump sum billing in TCMS, as needed. - Create, print, and post invoices in TCMS, All-Share and Textura. - Scan billing packets and credit memos into Doc Manager and send to customer before billing deadline. - Post pencil jobs by closing calendar deadline monthly for TCMS, Textura, GC Pay and Procore billings. - Verify billing requirements and documents needed to submit pay request if information is missing from file. - Invoice using TCMS AIA documents, state documents, costumer forms, and standard AIA documents, customize invoices as needed. - Request closeout information to be sent by the Blue Print Room Associate as needed. - Work with Accounts Receivable Associates and customers to address customer issues, accounts, paperwork, etc. and solve in a timely fashion. - Keep an updated log of customer emails and contact information in TCMS. - Ensure accounts are balanced and all information is accurate and up to date. - Research contact information and/or any other items as directed by the Controller. - Responsible for sending out pay applications and all pencil copies of invoices to be billed. - Prepare waivers, affidavits, and sworn statements. - Provide material or job information to contractors as requested. - Request supplier waivers to complete billing processes. - Send waivers to customers. - Verify final face amounts are accurate. - Send retention letters as needed. - Respond to a high volume of emails and/or inquiries regarding payment. - Obtain missing paperwork from vendors. - Enter customer invoices on customer websites. **SUPERVISORY RESPONSIBILITIES** This position has no supervisory responsibilities. ## Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - High school diploma or GED is required. - 5+ years’ previous billing experience is required. - Business to business collections experience is a plus. - Previous experience in the construction industry is a plus. - Proven experience with…