Contract Administrator

**About Us** Founded in 1937, the Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership. **HABC Benefits** *Health and Well-Being* At the Housing Authority of Baltimore City (HABC), we offer a competitive benefits package that supports our recruitment and retention goals and meets the diverse, evolving needs of our employees. HABC’s comprehensive benefit package includes: **Vacation and Leave** - Universal leave program - 12 paid holidays **Health and Wellness** - Medical and dental insurance - Employer‑paid vision coverage - Flexible Spending Accounts (FSA) - Employee Assistance Program (EAP) - Free health and wellness programs **Income Protection and Retirement** - Life insurance with optional additional coverage - Short‑term disability - Voluntary Plans - Retirement programs with employee contribution options **Position Summary** The primary purpose of this position is to provide contract administration for all goods and services procured by HABC and to perform a wide range of administrative tasks in support of the procurement department. The incumbent also participates in developing specifications for purchase orders/service agreements and in contracting for procurement services. *All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.* **Essential Duties and Responsibilities** The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. - Maintains and administers contracts and contract modifications with vendors and service providers. - Initiates, maintains, reviews, and provides the appropriate procurement action for the HABC Blanket Order System; reviews and updates the Blanket Order balance thresholds; and contacts associated vendors with any procurement-related issues. - Creates and maintains self-explanatory and auditable contract tracking schedules in a structured, standard format. - Monitors and reports on the administration of contracting/procurement activities; monitors quantitative and qualitative benchmarks, timeliness, and cost projections against which to measure contract activities; and submits reports on findings. - Maintains vendor contractor list for each solicitation. - Assists with developing specifications for commodities and services to be purchased; assists with preparation of RFPs, RFQs, and IFB language; and assists with development of language for evaluating and scoring proposals. - Prepares reports to assess procurement activities; tracks performance to compare with HABC’s goals and objectives. - Stays abreast of HABC’s procurement policies and procedures. - Compiles, reviews, and inputs HABC MBE vendor utilization information from various sources, including the Master Contract File and vendor Maintenance File, and inputs this source data in the HUD 2516 Report. - Works closely with HABC’s Fair Housing Office to ensure that the HUD 2516 and the HUD 60002 for Section 3 Utilization Reports are submitted to HUD in a timely manner. - Performs other duties as assigned. **Minimum Education, Training, and/or Experience** Bachelor’s Degree in business administration, construction management, or related field(s) and a minimum of four (4) years of experience in purchasing, contracting, or procurement. An equivalent combination of education, training, and experience may be considered. **Special Requirements** - Possession of a valid Maryland driver's license. - Must be able to be covered under the Authority's vehicle insurance policy. **Other Requirements:** - Availability t…