Contingent - Administrative Support - Department of General Services

This is document conversion and imaging work at the fully functional level. Work includes document preparation, imaging, quality control monitoring, and computer data entry using conversion software chosen for this task. Basic knowledge of MS Windows is essential for using this document management software. This conversion of paper records to electronic will involve many departments throughout the County, some of which are of extreme confidential nature. For this purpose, candidate must submit to and successfully pass a Civilian background check that is conducted by the Howard County Police Department's Background unit.Include the following and other duties may be assigned: 1. In accordance with priority of work on hand prepares documents for scanning. Attention to detail is a must and resolution of conflicts with records must be completed prior to imaging as that is the only way of assuring that departments will be able to retrieve their records once they are in the electronic records system. This is due to the fact that in most cases, the original paper is destroyed once scanned and verified. 2. During scan process, close verification is important to insure the quality of the images as well as that all documents are processed with none being missed. Batch identification is assigned so that the document is easily located for resolution of any questions that arise during data entry. 3. Perform data entry which associates metadata with the scanned images. This metadata, as agreed upon by the departments, will be used to retrieve documents using search criteria. 4. Answer questions that might arise from departments concerning their work being converted. 5. Assist where needed as a floater in the event of staff absentees or vacations. 6. OTHER: Answers the telephone and handle any questions that may arise. Verifies production records for accuracy of daily production output. Assists in training personnel in other departments on use of the Records system. Performs other duties as may be required in support of Office operations. **SUPERVISORY RESPONSIBILITIES** This job has no supervisory responsibilities.High School Diploma or GED and 1 year's experience or equivalent. **PHYSICAL DEMANDS** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds to and from a utility cart. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. **WORK ENVIRONMENT** This is a "secured" work environment due to confidential nature of many documents. Limited access only by anyone other than the staff of this area. Characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, such as scanners. The noise level in this area is not loud. **LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY** **LANGUAGE SKILLS** Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals. Ability to write routine reports. Ability to speak effectively to customers, vendors, and employees of the organization. Ability to successfully handle customers under adverse conditions. **MATHEMATICAL SKILLS** Ability to calculate figures an…