Compliance Coordinator

**Compliance CoordinatorSalary:** $70,000 – $85,000 **Location:** Hybrid, Chicagoland area **Reports to:** Chief Operating Officer (COO) ### About Us: The CAM Collective (“TCC”) is a national network of best-in-class, independently operated community management companies. We help local firms grow, modernize, and thrive — without losing the culture, people, and community focus that make them unique. We're a high-growth, small-but-mighty team that values proactiveness, collaboration, and exceptional quality in everything we do. ### The Role: The OCompliance Coordinator keeps TCC and its network of Member Companies running smoothly and compliant across every state where we operate. This role blends day-to-day operational and administrative support with ownership of business registrations, payroll registrations, and related compliance obligations across a multi-entity, multi-state footprint. You'll often be handed a question with no clean answer — a state agency with confusing guidance, an entity with an unclear registration history, a vendor issue that needs a quick fix — and be expected to dig in, sort it out, and document what you find. This role reports directly to the COO and works closely with leadership, property managers, and cross-departmental teams. ### Key Responsibilities: ### Compliance & Registrations - Own business and payroll registrations across TCC entities and Member Companies, including new registrations, renewals, amendments, and closures. - Ensure adherence to local, state, and federal regulations governing property operations, including state-specific requirements. - Track registration and compliance deadlines across a multi-state footprint, and maintain a master calendar of renewals, audits, and required filings. - Research state-specific requirements and agency processes, and translate ambiguous or conflicting guidance into clear, documented next steps. - Maintain accurate, audit-ready records: registration confirmations, account numbers, agency correspondence, lease agreements, insurance certificates, vendor contracts, and other regulatory documentation. - Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks. - Build and refine documentation standards, trackers, and SOPs so registration and compliance status is always current and easy to verify. ### Administrative Support - Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation. - Maintain organized and comprehensive property records, operational documents, and compliance files. - Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials. - Track and report on all real estate leases across the company. - Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency. ### Operational Coordination - Serve as the primary point of contact for vendors, contractors, and service providers. - Coordinate property maintenance requests and ensure timely resolution of tenant issues. - Assist in the onboarding of new properties, ensuring all operational systems are in place. ### Financial Administration - Track and process invoices, vendor payments, and expense reports. - Support budget preparation and monitor operational expenses. - Collaborate with the accounting team on financial reporting and registration-related payments, fees, and recordkeeping. ### Communication & Team Support - Support internal teams with project coordination and cross-departmental initiatives involving payroll, HR, operations, and finance. - Ensure clear and timely communication regarding operational and compliance updates. - Bachelor's degree in Business Administration, Real Estate, or a related field preferred. - 2+ years of experience in operations, compliance, payroll, administration, or property management. - Hands-on experience with business registrations, payroll registrations, or similar (e.g…