Company Secretary

Shape the governance of an ASX listed digital financial services company, partnering directly with our Board, Chair and senior leaders as Zip writes its next chapter. Bring deep company secretarial experience, strong knowledge of ASX Listing Rules and the Corporations Act, and the judgement to operate confidently at Board level. Lead through collaboration, discretion and ownership, working flexibly from our Sydney office. Write your story with a career at Zip As Company Secretary, you’ll play an important leadership role in supporting the effective operation of Zip’s Board and Board Committees, while leading the company secretarial requirements of the Group. Working closely with the Chair, Board and Group Executive Team, you’ll bring sound judgement, exceptional organisation and a strong governance mindset to some of Zip’s most important corporate processes. You’ll collaborate closely with colleagues across Legal and Compliance, Finance, Strategy, Risk and Investor Relations, helping Zip maintain strong governance practices while continuing to move at pace. What you’ll own Partner closely with the Chair to support the efficient and effective operation of the Board and its Committees. Act as a key connection point between the Board and Group Executive Team, coordinating agendas, Board and Committee papers, policies and meeting requirements. Attend Board and Committee meetings, ensuring minutes accurately capture key discussions and decisions and that agreed actions are communicated, followed through and completed. Plan and facilitate Board strategy sessions, workshops, director inductions, ongoing education and compliance training. Own the Board and Board Committee calendars and support the ongoing maintenance of charters and governance frameworks. Organise and manage shareholder meetings, including Zip’s Annual General Meeting. Provide guidance on Zip’s governance policies, procedures and frameworks, including the operation of delegated authorities. Partner with Legal Counsel to support compliance with ASX reporting requirements and applicable corporate governance obligations. Oversee required ASIC forms and returns, ensuring obligations are completed accurately and within prescribed timeframes. Support equity issuances under Zip’s incentive programs and the administration of shares through Zip’s Employee Share Trust. Contribute to the preparation and lodgement of Zip’s Annual Report. Oversee company secretarial requirements for subsidiary entities, including director appointments and departures and other required corporate actions. Lead, develop and empower your team, creating clarity, accountability and an environment where people can do their best work. What you’ll bring to the team Zipsters work on a broad range of initiatives, and our skills and experiences all look a little different. What really matters to us is that you’re a great fit with our four Values, and have a desire to learn and grow. So whether you meet some or all of the desirable attributes below, we’d still love to hear from you: Significant Company Secretary experience within an ASX listed organisation, including direct engagement with a Board Chair and senior executives. A tertiary qualification, ideally in law, business, finance or a related discipline. Graduate Diploma of Applied Corporate Governance from the Governance Institute of Australia. Strong working knowledge of the ASX Listing Rules, Corporations Act 2001 and corporate governance requirements. Experience using Diligent Boards. Exceptional written and verbal communication skills, with the confidence and judgement to work constructively with Board members and senior stakeholders. Strong organisational and prioritisation skills, with the ability to deliver high quality work in a fast paced and deadline driven environment. High levels of discretion, integrity and sound judgement when managing confidential and commercially sensitive information. A collaborative leadership style and the ability to…