Closing Coordinator

**Job Title: Closing Coordinator** **Location:** Lexington, KY (On-site) **Company:** AirMart, Inc. AirMart, Inc. is seeking a detail-oriented and highly motivated **Closing** **Coordinator** to join our team. This role is essential in supporting aircraft transactions from start to finish while maintaining exceptional service to clients and internal teams. If you thrive in a fast-paced environment, have a knack for staying organized, and enjoy being the go-to person to ensure things get done—this could be your perfect fit. * * * ### **Key Responsibilities:** - Send out aircraft purchase, listing, and acquisition agreements; track progress from initiation to closing. - Act as a liaison between escrow agents, clients, lenders, and sales executives. - Keep all parties informed of outstanding items and next steps. - Ensure closings take place on time; resolve any signing or documentation issues. - Maintain up-to-date and accurate records in CRM and QuickBase (QB). - Communicate updates and changes clearly and promptly to relevant team members. - Follow all transactions through post-closing to ensure client satisfaction. - Use checklists, trackers, and scheduled tasks to document progress. - Attend and prepare for Sales and Arrivals & Departures meetings. - Provide administrative support to the Operations Manager as needed. - Provide phone backup support when necessary. * * * ### **What You Bring to the Table:** - A minimum of 2 years experience in real estate or mortgages. - Previous experience in loan processing or transaction coordination is a plus. - Professional phone presence and customer service mindset. - Strong proficiency in Microsoft 365, including Outlook, Word, Excel, and PandaDoc. - Familiarity with CRM systems. - Exceptional organization and time management skills. - Strong follow-through and attention to detail. - Ability to type at least 55 WPM with accuracy. - Proven ability to manage calendars and task lists like a pro. - A strong sense of urgency and proactive approach to problem-solving. - Prior experience in a sales support or customer service role. - Commitment to upholding our corporate values and vision. * * * ### **Why Join AirMart?** At AirMart, we are passionate about aviation and committed to delivering excellent service to our clients. We work hard, communicate clearly, and celebrate success. You’ll be part of a team that values trust, integrity, and initiative—and supports each other every step of the way. * * * **How to Apply:** Either upload your resume here or email your resume and a brief cover letter to barbette@airmart.com. Please include “Closing Coordinator Application” in the subject line.