Chief of Staff

📍 Location: Downtown Miami, FL (On-site / Local Applicants Only) 🕒 Schedule: Monday – Friday, 9:00 AM – 5:00 PM | Full-Time | High-Impact ### About the Role We are seeking exceptional support for our CEO, Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife. This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life. If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role. ### Key Responsibilities ### Executive & Business Support - Calendar & Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity. - Communication & Triage: Conduct inbox triage and handle sensitive communications with precision. - Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign. - Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups. - Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track. ### Travel & Logistics Management - Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones. - Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip. - Retreats & Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans. - Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements. ### Personal Operations & Household Management - Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules. - Financials: Manage personal financial transactions and vendor relationships. - Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests. - Partner Liaison: Work closely with Mina’s partner to ensure all personal priorities are addressed seamlessly. ### Systems & Innovation - Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility. - Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation. ### Continuous Improvement - This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina’s time. - Experience: 3+ years in a combined Chief of Staff / Executive Assistant / Personal Assistant / Life Manager role, preferably in a high-growth startup or entrepreneurial environment. - Technical Savvy: High AI utilization especially Claude. Expert in GSuite, Slack, CRM platforms, Project management ie ClickUp and Notion and spreadsheets. - Logistics Expert: Advanced international travel planning and high-level coordination skills. - Local Assets: Must live in Miami, have a valid driver’s license, and own a car. - Traits: Proactive, solution-oriented, and "thick-skinned." You must be comfortable giving structured feedback and handling rapid task-switching. You need to be a competitor who’s hungry and loves to dominate. ### Why This Role (Compensation & Benefits) - Salary: $70,000 – $90,000 per year (with performance-based increases). - Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible). - Time Off: 36 PTO days each year. - Growth: Direct mentors…