Chief of Staff

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Chief of Staff based in Canada.** This role offers the opportunity to work closely with executive leadership and maximize organizational effectiveness in a fast-growing SaaS environment. You will act as a strategic partner, helping transform priorities into action while improving decision-making, communication, and operational execution. The position combines executive support, project coordination, business operations, and strategic problem-solving. You will help optimize leadership focus by managing critical information flows, preparing decision materials, and ensuring strong organizational follow-through. Working across teams, you will create alignment, remove operational friction, and help accelerate high-impact initiatives. This is an ideal opportunity for a highly organized and proactive professional who thrives in dynamic environments and enjoys creating clarity from complexity. You will play a key role in increasing executive leverage and enabling the organization to achieve its most important goals. ### Accountabilities The Chief of Staff will support executive leadership by improving operational efficiency, managing priorities, and ensuring important initiatives move forward effectively. Key responsibilities include: - Partner closely with executive leadership to manage priorities, improve decision-making, and maximize time spent on high-impact activities. - Attend key meetings, capture decisions, document action items, assign owners, and ensure commitments are completed. - Maintain centralized tracking systems for leadership priorities, cross-functional projects, and organizational follow-ups. - Coordinate with teams to ensure important information, insights, and decisions from customers, partners, investors, and employees reach the appropriate stakeholders. - Support leadership meetings by preparing agendas, identifying required decisions, gathering missing information, and driving follow-through. - Create executive briefs, meeting preparation materials, reports, and summaries for strategic discussions, board meetings, business reviews, and leadership sessions. - Transform complex information, discussions, and documents into clear insights, recommendations, and actionable next steps. - Bring strategic perspective to decision-making by identifying risks, opportunities, and potential solutions. - Manage and optimize executive calendars by prioritizing meetings, protecting focus time, and ensuring efficient scheduling. - Coordinate travel, events, meetings, and logistics while anticipating potential challenges before they arise. - Support communication management by organizing inboxes, prioritizing requests, handling appropriate follow-ups, and reducing unnecessary executive workload. - Act as a trusted representative when appropriate by managing communications and ensuring alignment across stakeholders. - Provide personal administrative support when needed while maintaining professionalism and discretion. - Help establish organizational frameworks, reporting processes, goal-setting systems, and operational rhythms. - Drive accountability across teams by ensuring commitments are tracked, communicated, and successfully completed. ## **Requirements** The ideal candidate is a highly organized, proactive, and resourceful operator with strong judgment, communication skills, and experience supporting senior executives in dynamic environments. Required qualifications include: - 5+ years of experience supporting a CEO, founder, executive leader, or senior leadership team. - Experience working in a fast-growing, entrepreneurial, or high-performance environment. - Strong executive calendar, inbox, travel, meeting management, and administrative support skills. - Excellent written and verbal communication abilities with strong attention to detail. - Proven ability to manage multiple priorities, proj…