Business Office Assistant

Business Office Assistant JobID: 2075 Position Type: Secretarial/Clerical/Data Processing Date Posted: 7/16/2026 Location: District Office Closing Date: 07/20/2026 Additional Information: Show/Hide Job Opened: 7-16-26 Job Closes: 7-20-26 Location: District Office Calendar: District Office Calendar 202 days/10 hours a day Benefits: Health Insurance w/Vision, Dental, Group Life Insurance, Persi (Sick Days, Personal Days, Vacation Days) Salary: Pro-Rated for the 26-27 fiscal year starting salary range $53,403 TITLE: BUSINESS OFFICE ASSISTANT QUALIFICATIONS High School Diploma or General Education Degree Two years of responsible financial record keeping with one year working with minimal supervision OR a higher education degree (Associates Degree or Higher) with an emphasis in financial record keeping or accounting Some business office experience and knowledge of a school districts programs and activities Experience with Tyler and Skyward Experience with Microsoft Office Suite, Google Workplace, Excel Spread sheets High level of competence in typing, filing and general computer knowledge Knowledge of office equipment and efficient office procedures Articulate and Adaptable Communicator on the phone and in person Works well under pressure and deadlines Collaborative team player Strong Interpersonal Skills Systematic Workflow Management Data-Driven Coordination Methodical Problem-Solving Detail-Oriented Resource Planning PRIMARY RESPONSIBILITY TO Business Manager and Superintendent JOB SUMMARY The Business Office Assistant will perform complex clerical accounting duties. This will include auditing and payment of all the District's accounts, maintaining and preparing financial records and reports, and perform general clerical tasks in support of the District's Business Office. MAJOR DUTIES AND RESPONSIBILITIES Essential Job Responsibilities Perform a variety of clerical accounting duties in support of assigned accounting functions such as accounts payable, accounts receivable, billings, and purchasing; process and verify various financial forms and documents; prepare accounts receivable billings; assist with balancing assigned accounts as directed Collect, assemble, match, sort, tabulate, check and post a variety of financial and statistical data such as warrants, purchase orders, supply orders, journal entry logs, categorical fund receipts, reconcile statements, records and other financial documents as required; assign budget codes and encumbrances; review data for accuracy and completeness Maintain various auditable records related to income, expenditures and assigned accounts; establish and maintain filing systems Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the public Process accounts receivable as assigned; receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to ensure accuracy. Receive, review, process, sort and file purchase orders and invoices as assigned; prepare invoices for payments; assemble and distribute warrants and other materials with required documents; maintain contact with vendors to resolve discrepancies related to invoices and payments Receive, review and verify a variety of accounting information; input a variety of accounting data into an assigned computer system; maintain automated financial records; assist in monitoring budgets and District accounting records; assist auditors as necessary Communicate with personnel and outside agencies to exchange information and resolve issues or concerns Maintains authorized transactional access to corporate accounts to process routine vendor payments and resolve billing discrepancies Perform various clerical duties in support of assigned functions as required Other Duties Assist in Policy, Job Manual, and Employee Handbook updates Lead the Asset tracking. Full inventory every quarter, follow Idaho State and Feder…