Bookkeeping / Accounting Support Specialist (remote from anywhere)

### Bookkeeping / Accounting Support Specialist - Location: Remote (Work from Home) - Schedule: Monday–Friday, 9:00 AM–6:00 PM (PST, CST, EST) | - Compensation: $1,250 USD/month first 90 days, $1,500 USD/month after ### About Us We support U.S.-based operators and franchise owners — real businesses with real payroll, real vendors, real bank accounts, and real decisions being made off the numbers you produce. Yes, we code transactions, reconcile accounts, chase invoices, process AP/AR, and run month-end close. But the real business we are in is the number being right. An owner looks at a cash report and decides whether to hire. A CPA opens the books in April and either finds them clean or spends two weeks and a lot of the owner's money fixing them. A vendor gets paid twice because nobody caught it. A customer never pays at all because nobody followed up. A month closes on day 22 instead of day 8, so by the time anyone sees the number, it is too old to act on. Every one of those is a decision made on bad information, or made too late. That is what this role is for. We are hiring a Bookkeeping / Accounting Support Specialist who owns accuracy, consistency, and timeliness of financial operations across one or multiple businesses. This is a remote role through ScaleSource. This is not a slow back-office seat where things wait until next week. Clean books, tight deadlines, real ownership. If you need to be told every step, this is not the role. If you close on schedule, reconcile to the penny, and get genuinely uncomfortable when something does not tie out, you may be exactly who we need. ### The Big Picture Our standard is simple: The books are always clean, always current, and always ready — before anyone asks. If a transaction hits the account, it gets coded correctly and consistently. If an account needs reconciling, it reconciles — not "reconciles except for a $340 variance nobody has looked at since March." If a bill is due, it gets paid. If an invoice is out, it gets collected. If it is month-end, the close checklist runs on cadence, not on inspiration. And when the owner, the CPA, or the finance lead opens the books, they find documentation, not archaeology. We do not need someone who says, "It's close enough, I'll clean it up at year-end." We need someone who says: "All three accounts reconciled as of the 5th. Close checklist complete, books closed day 8. Two variances found and resolved — one duplicate vendor payment recovered, one miscoded expense reclassified. Cash report and close summary are in the folder. AR over 60 days is down to two accounts, both with follow-up dates." That is the difference. ### Role Mission Your mission is to make the numbers trustworthy and make them fast. You are the person who makes sure the owner can look at a report on the 10th and actually believe it. You are the person who makes sure the CPA has nothing to clean up. You are the person who catches the duplicate, the miscode, the missing receipt, and the invoice that has been sitting unpaid for 74 days while everyone assumed someone else was on it. You will work between operators, vendors, customers, and the CPA or finance lead to keep the books accurate, current, and documented. You are not just entering transactions. You are protecting the accuracy the whole business runs on. ### What You'll Own 1. Transaction Coding and Reconciliation You will own the daily accuracy of the books. You will be responsible for: - Coding transactions correctly and consistently — the same expense hits the same account every time - Reconciling accounts on a set monthly cadence, not when someone remembers to ask - Investigating variances instead of forcing a balance - Catching duplicates, miscodes, and missing documentation before they compound - Keeping the chart of accounts clean rather than adding a new account every time something is unclear - Flagging anything that looks wrong, even when it is technically not your call A reconciliation with an unexplained…