Billing Coordinator

**Company Information**: ASSETGUARD Products, Inc., is an industry-leading provider of customized, innovative solutions for industrial and construction waterproofing needs. Our mission is to protect assets and the environment, one seamless layer at a time. With our advanced technology and commitment to excellence, we deliver tailored solutions that solve real-world problems for our clients. By choosing ASSETGUARD, our clients are investing in the highest level of protection for their assets while minimizing environmental impact. Website: [Secondary Containment Solutions | AssetGuard](https://assetguardproducts.com/) **Position Summary** The Billing Coordinator - Waterproofing supports construction billing, invoicing, and project administration with a primary focus on timely and accurate progress billing. This role works closely with project teams, accounting, operations, vendors, and internal stakeholders to maintain required documentation, resolve billing or ERP/SAP questions, and meet contract and customer billing deadlines. **Key Roles/Responsibilities** **Billing & Invoicing** - Prepare, review, and issue construction-related invoices, with an emphasis on progress billing. - Process progress, milestone, T&M, and final billings in accordance with contract terms, billing schedules, and project requirements. - Review required supporting documentation, including work tickets, daily reports, timesheets, materials, vendor invoices, and purchase orders. - Monitor customer and project billing deadlines to ensure invoices are submitted accurately and on time. **Project Administration** - Set up and maintain projects in the ERP/accounting system, including contract values, billing terms, change orders, purchase orders, sales orders, and related project details. - Perform required SAP movements and maintain accurate project, contract, and billing data. - Track contract balances, remaining billable amounts, and other billing information to support invoicing and revenue tracking. **Change Orders** - Track pending and approved change orders and ensure approved changes are reflected in invoices and the ERP/accounting system. - Maintain supporting documentation for change requests, purchase orders, work tickets, and related project updates. **Stakeholder, Vendor & Procurement Support** - Coordinate with ROW, clerks, managers, project teams, vendors, and other stakeholders to obtain information and resolve billing, procurement, or SAP-related questions. - Ensure vendor invoices and other required documents are received in time to support progress billing deadlines. - Support procurement activity, including high-volume purchase order coordination, until or unless a dedicated procurement role is in place. **Documentation Management** - Maintain complete, organized project billing files and job-related documentation. - Ensure documentation is accurate, current, and available to support billing deadlines, customer requirements, and internal review. **Process Improvement & Team Support** - Identify opportunities to improve billing, invoicing, procurement, and administrative workflows. - Support internal customers and team members with a collaborative, flexible, and service-oriented approach. **Required Education, Skills, and Qualifications** - At least one (1) year of experience in progress billing required, preferably in construction, commercial construction, specialty contracting, or waterproofing. - Working knowledge of construction billing concepts, including change orders, purchase orders, contract values, billing terms, and job tracking. - SAP or ERP/accounting system experience preferred; willingness to learn company-specific systems and processes required. - Proficiency with Microsoft Excel and ERP/accounting software such as Sage, Viewpoint, Foundation, Spectrum, SAP, or similar systems. - Strong organizational skills with the ability to manage multiple invoices, purchase orders, deadlines, and billing cycles. - Excellent communicatio…