AU Accounts Officer | AU | Hybrid

**Setup and Location:Hybrid (Ortigas, Alabang, Pampanga or Cebu)** **Work Schedule:** 9:00 AM to 6:00 PM (AEST Time) | 7:00 AM to 4:00 PM (PH Time) **Employment Type:** Full-time **Ready to do workthat actually excites you?** The Accounts Officer is responsible for the day-to-day financial administration, purchasing coordination, project cost tracking and subcontractor payment management for the Supply & Install Division. This role supports the business by ensuring accurate bookkeeping, timely invoicing, efficient procurement processes and accurate project cost reporting. **What You’ll Do** **Accounts& Bookkeeping** - Process customer invoices and supplier invoices. - Assist Accounts Receivable (AR) and Accounts Payable (AP) to smoothly process. - Follow up outstanding customer payments. - Reconcile bank accounts and company transactions. - Maintain accurate financial records. - Assist with BAS, GST and accountant requirements. - Support month-end financial reporting and reconciliations. **Purchasing& Procurement Administration** - Prepare and issue Purchase Orders (POs). - Review supplier quotations and compare pricing. - Match Purchase Orders with supplier invoices and delivery dockets. - Track material orders and delivery schedules. - Follow up suppliers regarding order status and delivery dates. - Maintain procurement records and supplier databases. - Ensure purchases remain within approved project budgets. **Supply& Install Project Administration** - Create and maintain project files and documentation. - Track material, labour and subcontractor costs for each project. - Monitor installation progress and update project records. - Assist with project scheduling and coordination. - Maintain project budgets and cost tracking reports. - Support management with project administration and cost control. **Installer& Subcontractor Payment Management** - Review installer timesheets and subcontractor payment claims. - Verify completed works against project records. - Prepare weekly payment schedules for installers and subcontractors. - Maintain payment records and supporting documentation. - Resolve payment discrepancies with installers, subcontractors and suppliers. **Reporting& Cost Control** - Prepare weekly project status and cost reports. - Prepare monthly project profitability and margin reports. - Monitor project budgets and identify cost variances. - Assist management with financial and operational reporting. - Maintain accurate records for audit and compliance purposes. ### Requirements **What You Bring** - Experience in bookkeeping, accounts or administration. - Strong understanding of Accounts Receivable (AR) and Accounts Payable (AP). - Strong Microsoft Excel and data entry skills. - Excellent organizational and communication skills. - High attention to detail and accuracy. - Ability to work independently and manage multiple priorities. - Experience in the construction, building materials, trade contracting or Supply & Install industry is highly desirable. - Experience managing purchases orders, invoicing and project cost tracking is preferred. ### Benefits **Why You’ll LoveWorking Here** - HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) - Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) - Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! **Let’s Talk** If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.