Associate Registrar for Outgoing Loans

We Are Committed to an Inclusive Workplace At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others. We are proud to be an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. The Associate Registrar will handle all aspects of outgoing loans (domestic and international, special exhibition and long-term) of works of art from the museum’s collections. **Specifically, you will:** - Manage & coordinate all details and logistics pertaining to outgoing loans (domestic, international, long-term loans and special exhibition loans) - Organize shipping arrangements, coordinate and manage all courier, security, insurance and customs arrangements - Coordinate the loan approval process and manage loan requests working closely with curatorial, conservation and Director - Review and approve Facility Reports & environmental readings - Prepare and shepherd loan paperwork, negotiate loan agreements, create receipts and other essential and legal museum forms and documentation - Maintain collections management database records (TMS) and create loan files - Coordinate conservation, photography, and mount making for loans and liaise with Installations and Packing and independent contractors for packing and crating - Develop and maintain shipping and packing schedules including scheduling and overseeing security of objects during all shipping and packing stages - Travel with loans and assist with installations as needed and/or supervise other couriers. Some domestic and international travel to meet shipping and insurance requirements required. - Release some shipments before or after hours to meet international and domestic shipping schedules. - Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration. - Other duties related to the movement and inventory of the collections as required - Perform other duties as assigned **Your background and experience include:** - Minimum of four to seven years of related registrar experience; Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management - Well-organized, detail-oriented and knowledge of best practices in museum registration and collections management, art handling, and loans. - Ability to work effectively under pressure and meet deadlines in a team-oriented environment - Excellent organizational, interpersonal, and communication skills - Availability to travel as a courier nationally and internationally as needed - Experience with TMS (The Museum System) preferred - Candidate must complete Security Threat Assessment post-hire **Position and Compensation Details** - The salary for this position is $56,292.08. - This position is Full-Time, Exempt, and 35 hours per week. - This position is part of the AFSCME Local 397 bargaining unit.*[WL1]* - This position reports to Director of Registration - Physical requirements: - Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus - Background check required after a conditional job offer is made. Consideration of the background check will…