Associate Project Manager, Corporate Events

Building a Brand starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Location: New York, NY, must reside in Tri-State area and be able to go into office 3 days a week. Learn more at www.firstagency.com What You Would Get To Do The Associate Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. There is a requirement for onsite events to travel domestically or abroad as required. Your Contributions Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting Sourcing, negotiating and managing site selections, contract management for venues and suppliers Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.) Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements Track time spent to projects to accurately reflect the work being done Co-plan with colleagues and the client on larger scale programs; strong team player Share knowledge of best practices, new suppliers, services and venues What We Are Looking For 2-4+ years’ event management experience, preferably in a corporate or financial environment Proficient with Microsoft Office applications such as PowerPoint and Excel Motivated, self-starter, ability to work independently and project plan; ability to think innovatively Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines Virtual event experience preferred – Webex and Zoom experience a plus Leadership/influencing/negotiation and decision-making ski…