Associate Director - Real Estate & Facilities #721831505

## Description **Cal Poly Pomona Enterprises Employment Services** **ANNOUNCEMENT OF POSITION VACANCY** **SUMMARY:** Under general supervision of the Director, the Project Manager is responsible for the development and management of capital improvement projects from design through construction and post construction phases as required by the Enterprises, the University, outside agencies, consultants Office of the Chancellor, and others, to ensure projects are fully coordinated and complete. **SOME OF THE THINGS THAT YOU WILL GET TO DO (this is only a small sampling of work variety):** *Project Management* · Provides technical expertise and recommends solutions to problems relating to projects and maintains an up-to-date knowledge of applicable laws and building codes. · Performs initial code analysis and coordinates reviews with applicable regulatory agencies. · Manage project document reviews, value engineering, constructability reviews, project estimates and reconciliation. Responsible for developing project feasibility, scope and program. · Ensures projects comply with programs, Enterprises, CSU and University requirements, and applicable codes. · Obtains written project approvals at the conclusion of each scheduled milestone. *Project Design & Engineering* · Prepares requests for proposals (RFPs) for the selection of professional services. Assists in the selection of architects, engineers, and other consultants. · Determines contract scope of work, work product deliverables, fees, payment schedules, etc. Includes preparation of service agreements for service providers and contractors. · Collaborate with the project team, staff assigned to the project, and professional consultants. · Prepares scope of services and negotiates changes in scope of services and oversees the quality of the services provided as well as the progress of the consultant’s work. · Manages, coordinates and prepares necessary materials for all project submittals and secures approvals, including Schematic Design, and Construction Document Plan approvals. *Construction* · Oversees and coordinates with appropriate parties to monitor the work of contractors involved in construction and consultants providing material testing and inspection services. · Prepares and manages the budget, reviews and approves contractors and consultant progress payment requests. · Ensure construction activities are carried out in compliance with contract documents, codes, and project specifications. · Maintains oversight to ensure the timely completion of work and proper documentation, including “as-built” records. · Reviews and approves contract change orders. Manages and monitors project close-out activities, including obtaining agency approvals, issuing certificates of occupancy, providing training, securing warranties, reviewing record documents and manuals, and ensuring the Certificate of Completion is issued, along with any other necessary tasks. · Prepares, manages, and is accountable for project budgets and schedules. · Manages project milestone reviews for planning, schematic, preliminary and construction phases. · Maintains accurate records of project milestone approval and completion dates with supporting documentation. · Reviews cost estimates for completeness and compliance with budgets. · Prepare accurate project budget estimate and updates at conclusion of each project development phase. · Works closely with appropriate departments to financially manage the project and ensures project accounting records are complete. *Reporting, Bidding & Procurement* - Prepares project status reports and other reports as required, including forecasts on project budgets and schedules. - Uses standard reporting formats and coordinates with the Director of Real Estate & Facilities to ensure project reporting requirements are met in a timely manner. - Drafts Scopes of Work, RFQs, RFP, and other documents in support of service and construction agreements. - Perform other duties as assi…