Associate Director of Fund Administration

The Associate Director is responsible for providing operational leadership for the gift agreement and fund establishment lifecycle at the University of Tennessee, Knoxville, managing the end-to-end process from gift agreement intake through fund and account creation in support of the university’s philanthropic mission. The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of **Associate Director of Fund Administration** for the University of Tennessee, Knoxville. Reporting to the Executive Director of Fund Administration, the Associate Director is responsible for providing operational leadership for the gift agreement and fund establishment lifecycle at the University of Tennessee, Knoxville, managing the end-to-end process from gift agreement intake through fund and account creation in support of the university’s philanthropic mission.This role will serve as the primary operational leadership for the gift agreement and fund establishment lifecycle at the University of Tennessee, Knoxville, managing the end-to-end process from gift agreement intake through fund and account creation in support of the university’s philanthropic mission. ### Responsibilities Job responsibilities include, but are not limited to:**Gift Agreement Intake and Drafting Coordination:** Oversees the full intake process for new and amended gift agreements, triaging and prioritizing requests from development officers and campus partners. Manages drafting from approved templates to ensure fund purpose, restrictions, and naming provisions align with donor intent, institutional policy, UPMIFA, and IRS requirements. Serves as the primary contact for agreement status and maintains intake tracking and service-level standards.**Agreement Review, Routing and Execution:** Leads internal and campus review of gift agreements, coordinating routing to UTFI, General Counsel, and campus leadership, and manages signature tracking through full execution. Escalates complex donor intent issues or non-standard terms to senior leadership as needed. Ensures executed agreements are properly recorded, imaged, and retained per records of management standards.**Fund Administration, Data Integrity and Process Leadership:** Manages creation of new endowed and non-endowed funds in systems of record, ensuring attributes, purpose codes, and spending terms match executed agreements, and reconciles discrepancies before handoff to payout administration. Supports fund modifications, amendments, and planned gift implementation alongside stewardship and CRM updates. Drives process improvement, training, and documentation across the agreement-to-fund lifecycle while supervising fund administration staff. ### Qualifications **Required Education and Experience**The candidate who fills the Associate Director of Fund Administration position is required to have: - Bachelor’s degree - 5+ years of progressive experience in Advancement Services, Gift Administration, Fund Administration, Development Operations, Higher Education finance or business administration, or nonprofit administration or similarly relevant field - 2+ years of supervisory experience to include interns, students, and volunteers A valid driver’s license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general, any significant driving offense less than 12 months old will eliminate the application from consideration for the position.Note - Candidates holding a graduate degree must have at least 3 years of experience.**Preferred Education and Experience**In addition to meeting the required qualifications, the preferred candidate will have: - 7+ years of experience in advancement services or fund administration - Experience in a major public research university - Experience working with university foundations - Experience with campaign gift administration - Experience…