Associate Director, Events

Chubb is seeking an **Associate Director, Events – NA Marketing & Communications** to join our North America Events team. In this role, you will be responsible for managing the full life-cycle of assigned events and meetings across the organization. Additionally, you will support event logistics, planning, and provide on-site assistance for larger marquee events. The ideal candidate is a self-starter with strong business operations skills, sound decision-making abilities, and proven experience in planning and executing corporate meetings and events. This role is forward-facing, therefore comfortability with clients and executive leadership is required. The Associate Director, Events will report to the Assistant Vice President, Events – NA Marketing & Communications. This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary. **Responsibilities** - Full life-cycle planning and execution of assigned mid-sized North America meetings and events; Flexibility to manage smaller portions or projects within a larger marquee event - Coordinate and execute pre-planning, on-site and post-event logistics not limited to: - Timeline creation and management - Oversee the guest invitation and registration process - Management of hotel room blocks - Upkeep of attendee data and other relevant list management - Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed - Ground transportation arrangements for guests though local vendor or ride share platforms - Assist with reconciliation of post-event finances, recaps, surveys and analytical presentations - Source, negotiate and manage relationships with vendors, venues and service providers to secure the best options for each event - Provide on-site event support, including but not limited to overseeing setup, managing staff and troubleshooting any challenges during the event - Work with internal groups and external vendors to produce necessary creative and production elements - Collaborate with internal business stakeholders to execute upon their division’s specific needs with an event. - Create and distribute event materials, such as invitations, agendas, name tags, and signage - Ability to adhere to forecasted budget, manage and balance assigned budget per event, ensuring cost efficiency and adherence to company financial guidelines - Possess a solid understanding of event technology systems; i.e. Event Registration (Swoogo) - Oversee event registration processes, including managing attendee lists, creating registration platforms and handling inquiries - Responsible for creating and maintaining content for event-specific mobile apps, partnering with the registration team member to build the app, and independently managing all content updates within the platform - Preform administrative duties as needed including, but not limited to: meeting notes and recaps, master event calendar upkeep, event shipping and receiving, storage organization and inventorying, vendor onboarding and payment processing. ### Qualifications - Bachelor’s degree required - Preferred 6+ years of experience in a hospitality or event planning role - Able to manage the full life cycle of assigned events with limited assistance and supervision on most logistics - Ability to learn third-party software as needed (TicketMaster, TicketManager, Swoogo) - Proficiency with Microsoft Word, Excel, PowerPoint, Adobe and Outlook - Excellent oral and written communication skills - Strong project management skills with the ability to manage multiple projects simultaneously - Analytical skills with a high degree of attention to detail - Able to perform in high stress environments - Capable of prioritizing projects and taking initiative when necessary - Can foster a collaborative working environment and build trust with others - Resourceful, continuously helping the…