Associate Administrative Officer

The Associate Administrative Officer is a key contributor on the Administrative Officer team within the Office of the Provost. This position supports the day-to-day operations of human capital management and finance functions, serving as a Financial Unit Manager (FUM) and Human Capital Manager (HCM) Specialist in the Oracle Cloud administrative system. This position engages in financial unit management, administers payroll and personnel functions, supports procurement processes, and provides general guidance for staff, often performing in a liaison capacity. **Job Description** The Associate Administrative Officer is a key contributor on the Administrative Officer team within the Office of the Provost. This position supports the day-to-day operations of human capital management and finance functions, serving as a Financial Unit Manager (FUM) and Human Capital Manager (HCM) Specialist in the Oracle Cloud administrative system. This position engages in financial unit management, administers payroll and personnel functions, supports procurement processes, and provides general guidance for staff, often performing in a liaison capacity. The Associate Administrative Officer interacts regularly with staff in the Office of the Provost and its reporting offices, and with other FUMs and HCMs across campus. Working closely with the Chief Business Officers, the Associate Administrative Officer ensures compliance with accounting principles, University policy, state and federal regulations, and audit requirements. The Associate Administrative Officer will review and approve financial transactions for various areas reporting centrally to the Provost and will ensure that all transactions are recorded accurately. This position processes hiring, transfers, promotions, and end of employment transactions, and serves as a resource for time and absence reporting. Additionally, the Associate Administrative Officer assists hiring managers with the recruitment process, position reviews, and reclassifications. The Administrative Officer team supports Office of the Provost leadership, including the Vice Provosts for Undergraduate Education, Graduate Education, University Enrollment Affairs, Student Affairs, Faculty Affairs, Research and Innovation, Career Advancement and Engagement, and Arts and Libraries. This position will provide primary support for the Vice Provosts for Graduate Education and University Enrollment Affairs; and ancillary support for the Vice Provost for Student Affairs and other Vice Provosts as needed. The Office of the Provost works closely with the chancellor and other vice chancellors to fulfill the university's mission. - Embrace the benefits of broad-based education within a highly active research environment; - Promote values of scholarship, leadership, and collegiality in the pursuit of excellence in discovery and service within an engaged living-learning campus community; - Educate the whole student to prepare each to be active citizens that engage, question and forge positive change in our world; - Foster an inclusive environment that embraces diversity, providing all qualified undergraduate students with equal access to a Vanderbilt education regardless of socio-economic status; **Duties and Responsibilities** **Financial Unit Management** - Reviews and approves financial transactions for assigned financial unit(s) in the Oracle Cloud system, including procurement requisitions, expense reports (including travel and entertainment), and procurement card expense reports. - Maintains an extensive understanding of the university’s chart of accounts and departmental use of Project Portfolio Management POET structure, as well as travel and procurement policies. - Maintains extensive understanding of institutional and departmental policies. - Uses excellent professional judgment and integrity to evaluate the appropriateness of expenditures and possesses the maturity and confidence to address questionable transactions either direc…