Assistant Property Manager (3773)

**Summary** The Assistant Property Manager supports the Property Manager. Under direction of the Property Manager, incumbent performs the following functions: applicant screenings in accordance to NHA procedures; making decisions on the determination of the acceptance or rejection of applicants; coordinating unit offers and unit showing; pre-leasing activities and all functions pertaining to marketing and leasing apartments; coordinating move-in activity with site management; may take the lead in a small clerical unit; and doing related work as required. As needed, this position assists in other department activities. **Essential Duties and Responsibilities** *The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.* - Supports, in position’s capacity, all Authority operating departments. - Reviews, interviews, and submits recommendations on resident eligibility for NHA housing services. Reviews information and applicant data to determine applicant program eligibility. Interviews candidates as necessary. Requests additional documentation and/or references as needed. Serves as the front line person for eligibility / recertification at the property management office. - Maintains 100% completion and accuracy of the recertification / eligibility process on a monthly basis. Responsible for monthly 100% upload of recertification into the HUD PIC system with no errors. - Maintains clear and consistent communication with outside agencies, tenant groups, and internal NHA departments. Communicates effectively with staff, clients, vendors, and external contractors. Maintains positive image of Authority. - Supports the efforts of the Property Manager and the Maintenance Supervisor in the completion of their duties to ensure that customer complaints are resolved in a timely manner. - Manages mail, telephone, and electronic communication systems. Forwards and directs all written or verbal correspondence to the appropriate party in a timely manner. Performs general office duties such as typing/data entry, correspondence, filing, faxing, copying, compiling work orders and rent collection reports. - Assists Property Manager to process accounts payables and accounts receivables according to Newark Housing Authority fiscal policy. Provides supporting data, materials and documentation and helps prepare reports as required. - Assists Property Manager with interview process of all new housing applicants. Provide recommendations and guidance for tenant “lease-up” program and process. - Maintains tenant files in accordance with NHA policies and procedures. - Confers with managers and/or superintendents regarding the status of unit turnover and final cleaning. - In the absence of the Property Manager, leads the operation of assigned property(ies), including but not limited to: consistently meets the overall Authority quality, occupancy, cost and revenue goals; ensures that assigned property(ies) are maintained in decent, safe and sanitary condition at all times; organizes assigned work; develops effective work methods that comply with Authority expectations; and partners with internal and external resources to maintain high levels of property performance and standards.). - Receives and processes rent payments and security deposits and submits data to the Rent Collection unit. - Inputs and retrieves computerized data on apartment vacancies and updates status of applicants. - Provides orientation to tenants on housing maintenance and regulations affecting their rights and obligations as tenants. - Investigates and verifies family composition, income data, rental history, and housekeeping methods. - Implements apartment transfer procedure. - Responds to inquiries from staff, residents, applicants, managers and superintendents. - Prepares leases and distributes copy to Property Ma…