Assistant Project Manager

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors. Essential Functions Support project managers in material procurement and order tracking to align with project timelines and construction schedules Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts Maintain organized project files and documentation to ensure contract compliance and audit readiness Other duties as assigned to support project execution and customer satisfaction Minimum Qualifications High school diploma or equivalent; some college coursework in business or construction management preferred Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word Strong written and verbal communication skills for customer and team coordination Knowledge, Skills, and Abilities Excellent organizational and time management skills with the ability to multitask and prioritize effectively Strong attention to detail and ability to follow through on assigned tasks Self-motivated with a proactive approach to problem-solving and project coordination Good mathematical and analytical skills for reviewing specifications and pricing Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred