Asset Manager

The Asset Manager is responsible for overseeing Moon Valley Nurseries' asset management, inventory control, and compliance programs across multiple locations and operating states. This role ensures company assets—including fleet vehicles, trailers, equipment, tools, and operational inventory—are accurately tracked, properly registered, compliant with federal and state regulations, and available to support daily business operations. The Asset Manager serves as the primary administrator for asset tracking, inventory optimization, fleet registrations, licensing, taxes, insurance coordination, tolling, and regulatory compliance while driving process improvements that increase operational efficiency, reduce costs, and minimize organizational risk. Working cross-functionally with Procurement, Fleet Operations, Finance, Safety, EHS, Logistics, Operations, and external vendors, this position ensures company assets are effectively managed throughout their lifecycle while supporting strategic business objectives. Key Duties and Responsibilities **Asset & Inventory Management** - Oversee the company's asset and inventory management processes across multiple locations. - Monitor and maintain accurate records for fleet vehicles, trailers, equipment, tools, and operational assets. - Implement and maintain asset tracking systems to accurately record asset acquisitions, transfers, assignments, maintenance, and disposals. - Maintain accurate inventory databases, including quantities, locations, asset values, utilization, and lifecycle information. - Generate reports on inventory levels, asset utilization, trends, discrepancies, and operational performance. - Conduct routine audits and physical inventories to ensure asset accuracy and accountability. - Identify opportunities to improve asset utilization while reducing unnecessary purchases and operating costs. **Registration, Titling & Regulatory Compliance** - Process vehicle and equipment registrations, renewals, titles, lien releases, title transfers, and California title transactions across all operating states. - Coordinate registration services with third-party DMV providers and government agencies. - Administer the company's International Registration Plan (IRP), including apportioned registrations, cab cards, and jurisdictional updates. - Prepare and support quarterly International Fuel Tax Agreement (IFTA) filings by collecting and validating mileage and fuel data from telematics systems. - Prepare and file Federal Heavy Vehicle Use Tax (HVUT) Form 2290 returns and maintain Schedule 1 documentation. - Manage CARB Clean Truck Check requirements, emissions certifications, and other state environmental compliance programs. - Track all registration, licensing, tax, inspection, and compliance deadlines to ensure timely renewals. - Resolve suspended registrations, SR-22 filings, title issues, and other regulatory compliance matters. **Asset Administration** - Administer fleet insurance by coordinating vehicle additions, removals, certificates of insurance, and insurance ID cards with brokers. - Manage toll accounts and transponders, reconcile charges, and resolve disputes across multiple states. - Coordinate lease vehicle registrations, title transfers, and state registration changes with leasing partners. - Process traffic citations, toll violations, registration notices, and related compliance correspondence. - Retrieve dashcam and event footage as requested in coordination with Environmental Health & Safety (EHS) and Safety teams. - Maintain Fleetio and other asset management systems to ensure registration status, inspections, assignments, and asset records remain current. **Inventory Planning & Vendor Management** - Collaborate with Procurement and Operations to forecast inventory needs and develop replenishment strategies. - Develop strong working relationships with vendors, registration providers, insurance partners, leasing companies, and government agencies. - Support procurement ac…