Alliance Executive Assistant

Alliance Executive Assistant **Description -** ### **Job Summary** ### This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions. ### **Additional Responsibilities** - Coordinate end-to-end planning and execution of Canon Alliance governance forums, including Presidential Meetings, Steering Committees, Joint Business Meetings (JBMs), and executive reviews. - Track executive decisions, action items, and follow-up commitments across HP and Canon leadership teams. - Prepare executive briefing materials, presentations, meeting summaries, and communication packages for senior leadership. - Manage governance calendars, meeting cadence, and key business milestones. - Coordinate executive visits, customer events, and alliance workshops, including logistics and travel arrangements. - Serve as a primary liaison between HP and Canon stakeholders, ensuring effective communication and coordination across global teams. - Maintain alliance documentation, SharePoint sites, meeting repositories, and governance records. - Support event spending, purchase orders, invoices, and expense tracking. - Assist with business operations activities, including reporting, planning reviews, and executive dashboards. - Handle highly confidential information with professionalism, discretion, and sound judgment. **Additional Preferred Experience** - Experience supporting Vice Presidents or senior executives in a global organization. - Experience coordinating executive-level meetings, governance processes, and large-scale business events. - Experience working with strategic partners, alliances, or cross-company programs. **Education & Experience Recommended** - High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. - Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. **Knowledge & Skills** - Accounting - Administrative Support - Billing - Booking (Sales) - Calendar Management - Customer Data Management - Data Entry - Expense Reports - Finance - Front Office - Invoicing - Marketing - Microsoft SharePoint - Office Equipment - Office Management - Office Supply Management - Presentation Software - Purchasing - SAP Applications - Travel Arrangements **Cross-Org Skills** - Effective Communication - Results Orientation - Learning Agility - Digital Fluency - Customer Centricity **Impact & Scope** Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. **Complexity** Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. **Disclaimer** This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. **Pay & Benefits** The pay range for this position is $32 to $49 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience. Benefits: HP offers a comprehensive benefits package for this position, including: - Health insurance - Dental insurance - Vision insurance - Long t…