AEC Marketing/Proposal Coordinator

## Company Description **About KPFF** KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500 professionals in 35 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. We are a collaborative and creative team of civil and structural engineers and surveyors that thrives on designing innovative solutions for projects of all scales. KPFF is a leader in sustainable design, providing our clients with visionary, environmentally sensitive and technically advanced services. The Portland Civil office currently consists of 110 employees including staff in our two satellite offices in Eugene and Washington DC. We work on a wide variety of project types, serving public and private clients in land development, transportation, and municipal projects. This includes architectural-led building projects for higher ed campuses, sports facilities, schools, medical campuses, and mixed-use housing. In addition, we work on parks, trails, master planning, and include stormwater management and a sustainability focus on everything we do. We believe in encouraging personal and professional growth, and we work hard at providing a solid structure with minimal organizational restrictions. We have a great group of collaborative and dedicated engineers in a family-friendly, business casual environment located in downtown Portland. ## Job Description KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise. The ideal candidate is a strong communicator and organized marketer who thrives in a collaborative, deadline-driven environment. This position is well suited for someone who enjoys both storytelling and visual communication, can balance multiple pursuits at once, and takes pride in producing polished, high-quality work. This position is based in our Portland office with a hybrid schedule of three days in-office and two days remote. KPFF values collaboration, mentorship, and professional development, and this role offers meaningful opportunities for growth in responsibilities and career development over time. **What We're Looking For:** Someone who is proactive, adaptable, detail-oriented, and service-minded, with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects. **Responsibilities:** **Proposal Coordination & Pursuits (Primary Focus – approximately 60%)** - Coordinate, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits. - Support or co-lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production. - Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client-focused narratives. - Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes. - Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials. - Review materials for cons…