Advancement Assistant

Sinai Akiba Academy seeks a dynamic and detail-oriented Assistant to join our Institutional Advancement team. This pivotal role provides high-level administrative support to the Associate Head of School for Institutional Advancement (AHOSIA) and the broader Advancement team, contributing directly to the success of our fundraising, admissions, and community engagement efforts. The Assistant ensures the smooth day-to-day operation of the Advancement Office, overseeing administrative workflows, providing day-to-day support to the Parent Association (PA), and supporting all events produced by the Advancement Department. This is a non-exempt, full-time position and reports directly to the AHOSIA. Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future. ESSENTIAL DUTIES AND RESPONSIBILITIES *Event Support* - In collaboration with SAA’s Operations Team (as needed), assist Admissions, PA, and the Development office with all aspects of event planning by coordinating vendors, meeting room reservations, equipment and set-up requests, and refreshment set-up/preparation. Assist with communications and support to volunteer leaders involved in these events. - Support the Gala and Auction Committee by entering auction items and all relevant details in our Auction software. Follow up as needed with volunteers, vendors, and ensure a successful silent auction and Gala. - Support Giving Tuesday and all other Advancement events as needed *Parent Association (PA) Support* - Build strong, trust-based relationships with PA leadership and committee chairs - Align PA initiatives with school priorities, policies, and brand standards - Attend PA meetings; set agendas in collaboration with AHOIA, share updates, and follow through on action items - Guide communication flow to ensure accuracy, consistency, and appropriate approvals - Provide project-based support to ensure the efficient operation of the PA and school events, including Back-to-School Community event, monthly Shabbat Shuks, Annual Challah Bake, Holiday Boutique, and Book Fairs - Prepare all expense reimbursement forms and vendor requests for AHOSIA approval - Serve as the primary point of contact between the school and the PA. - Ensure compliance with school procedures, financial protocols, and risk management guidelines - Anticipate issues, resolve concerns, and elevate matters appropriately - Partner with AHOSIA and the business office to support PA work *Administrative Support* - Provide comprehensive administrative support to the Advancement Department, including calendar management, meeting coordination, and preparation of reports - Prepare materials, attend meetings, take meeting minutes, and draft and distribute agendas and minutes for every Advancement Department meeting - Receive and process confidential information with discretion and in accordance with established guidelines and legal standards - Maintain efficient office systems, processes, and records to support the Advancement Department’s operations - Learn, use, and apply technology as required by the School to enhance learning and engage with colleagues. Technology includes but is not limited to JagNet, Google Workspace, Paylocity, Raiser’s Edge, Auction software, and any other school-ap…