Admissions Assistant and Database Coordinator

Marlborough School Admissions Assistant & Database Coordinator Staff Full-Time/Exempt Founded in 1889, Marlborough School is an independent girls' college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right. Bolstered by world-class faculty and staff, Marlborough students are challenged and inspired to work towards their own personal best and, in doing so, have an almost endless array of courses, extracurriculars, electives, and programs to spark their curiosity, deepen their compassion for one another, and lead lives of purpose. Position Overview: The Admissions Assistant & Database Coordinator plays a pivotal role in the efficient operation of the Marlborough School Admissions Office. Serving as the primary point of contact for prospective families, this individual fosters a welcoming environment while providing high-level administrative support to the enrollment team. Simultaneously, this role serves as the functional expert for admissions systems, ensuring data integrity, streamlining application processes, and managing the technical infrastructure that supports strategic enrollment goals. Primary Duties and Responsibilities (other duties may be assigned): - Serve as the first point of contact for prospective families, ensuring a positive experience through professional phone, email, and in-person interactions. - Coordinate administrative logistics for admissions events, including registration, scheduling, materials preparation, and on-site support. - Manage daily office operations, including mail distribution, supply procurement, and budget tracking. - Provide executive-level support to the Director of Enrollment Management and Collegiate Partnerships and the broader admissions team. - Facilitate efficient scheduling for tours, interviews, and internal meetings, ensuring effective cross-departmental coordination. - Maintain up-to-date knowledge of institutional protocols to support staff training and departmental collaboration. - Administer admissions software (e.g., Ravenna Solutions), including system configuration, user troubleshooting, and staff training. - Oversee data integrity for all applicant records, from inquiry to enrollment, ensuring accurate reporting and efficient processing. - Partner with IT and the Business Office to manage system integrations, financial aid data, and enrollment contract workflows. - Manage website content updates to ensure accurate, timely information for prospective families. - Coordinate and distribute admissions-related communications, including digital publications and mailings. Essential Skills, Knowledge, and Abilities: - Bachelor’s degree required. 3–5 years of administrative experience, preferably in an admissions setting, is highly valued. - Excellent written and verbal communication skills. - Ability to establish and maintain strong, collaborative relationships with students, families, faculty, staff, and external stakeholders. - Strong technical skills with proficiency in Google Workspace and experience managing student databases (e.g., Ravenna, Blackbaud). - High aptitude for learning new systems and managing digital records with precision. - Highly organized and resourceful, with the ability to manage competing priorities independently and effectively within a fast-paced environment. - Demonstrated record of maintaining confidentiality, discretion, and sound professional judgment. - Ability to articulate and embody Marlborough’s mission, vision, and values, with a proactive commitment to diversity, equity, and inclusion efforts. - Willingness to support school-wide initiatives and attend community events as needed, including occasional evening or weekend re…