Admissions Administrative Assistant

Position: Admissions Administrative Assistant Reports To: Head of Admissions Status: Full Time, Non-Exempt Schedule: 52 Week (3 days/week in the summer) Benefits: Full Benefit Eligible * * * Job Summary: The Admissions Administrative Assistant plays a vital role in supporting the Head of Admissions, with a primary focus on assisting with the admissions process. This position manages student databases, coordinating appointments and events, and ensuring that all student records are organized and maintained. * * * Qualifications: - Must be a committed Christian and demonstrate a Christ-centered lifestyle. - Member of a local church in good standing. - Demonstrates spiritual and organizational leadership. - Minimum of a Bachelor’s degree, preferably in a related field. - Pleasant and professional presentation of self. - Excellent communication skills, including writing, layout, and editing. - Ability to think strategically and act accordingly. - Proficiency in G Suite programs and Microsoft products. - Must maintain knowledge of school software platforms, social media platforms, and learning management systems. - Intimate knowledge and experience working with schools. * * * Essential Functions: Admissions Support & Coordination - Create and maintain the annual admissions calendar, including screening and family interview scheduling. - Oversee all communication related to admissions appointments, including confirmations, reminders, and follow-ups. - Organize and prepare data and paperwork for screenings and interviews, ensuring all necessary materials are ready for administration staff. - Maintain student data specific to the admissions process, including birth certificates, immunization records, and educational records. - Maintain records for enrolled students, including testing and academic records. - Organize and maintain both digital and hardcopy student record files, ensuring records are up-to-date and easily accessible. - Coordinate and assist with admissions events and activities. - Student Records & Administrative Support - Assist the Head of Admissions with additional duties as needed, ensuring smooth operation of the admissions process and student data management. * * * Physical and Safety Requirements: - This is a safety-sensitive position; employees may be required to undergo drug and alcohol testing. - Ability to sit for extended periods and work at a desk or computer. - Ability to communicate clearly and effectively in person, via phone, and email. * * * Additional Expectations: - Maintain confidentiality and uphold professional ethics. - Attend school events such as chapel, staff meetings, and other school functions when possible. - Participate in school initiatives such as fundraising, recruitment, and volunteer programs as needed. - Flexibility to take on other duties to support the school as necessary. * * *