Administrator

**Key Responsibilities** **1. Office Administration & Facilities** - Manage daily office operations to ensure a clean, organized, safe, and efficient work environment. - Maintain common areas, including the staff lounge, ensuring they are clean, organized, and stocked with beverages, snacks, and office essentials. - Coordinate office maintenance, repairs, and facility-related services with vendors as needed. **2. Office Supply & Vendor Management** - Purchase and maintain inventory of office supplies, kitchen supplies, and other workplace essentials. - Monitor inventory levels and ensure timely replenishment while maintaining cost efficiency. - Process purchase requests and coordinate with the Finance department for purchasing and expense tracking. - Maintain relationships with office vendors and service providers. **3. Reception & Guest Services** - Welcome visitors, clients, and vendors in a professional and friendly manner. - Answer and direct incoming phone calls and general inquiries. - Prepare and serve beverages or refreshments for visitors and meetings when appropriate. - Maintain a clean, organized, and welcoming reception area. **4. Travel & Accommodation Coordination** - Coordinate business travel arrangements, including airfare, hotel accommodations, rental cars, and travel itineraries. - Arrange travel logistics for employees, executives, and visiting guests. - Ensure all travel bookings comply with company policies and budget guidelines. **5. Administrative Support** - Provide administrative support to executives and team members, including calendar management, meeting coordination, and scheduling. - Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents. - Assist with meeting preparation, including room reservations, materials, and refreshments. **6. Event & Meeting Coordination** - Plan and coordinate internal meetings, company events, training sessions, and employee activities. - Manage event logistics, including venue setup, catering, materials, and vendor coordination. - Ensure effective communication and timely follow-up before and after events. **7. Records & Document Management** - Maintain organized physical and electronic filing systems. - Ensure company records are accurate, up to date, and securely maintained. - Support document retention and confidentiality requirements. **8. Compliance & Office Policies** - Maintain confidentiality when handling sensitive company and employee information. - Ensure office operations comply with company policies and administrative procedures. - Support compliance with applicable legal and regulatory requirements. **9. Human Resources Support** - Assist with new hire onboarding by preparing onboarding materials, setting up workstations, coordinating orientation schedules, and processing required documentation. - Maintain employee records and HR files. - Provide general administrative support for HR initiatives and employee programs. **Qualifications** - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred. - 2+ years of experience in an administrative, office management, or similar support role. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Excellent organizational, multitasking, and time management skills. - Strong verbal and written communication skills. - Professional demeanor with excellent customer service and interpersonal skills. - Ability to work independently while collaborating effectively with cross-functional teams. **Preferred Qualifications** - Experience with ERP systems, office management software, or scheduling tools. - Basic knowledge of budgeting, purchasing, and expense tracking. - Experience coordinating travel arrangements and corporate events. - Bilingual (English/Korean)