Administrative Support (Administrative & Fiscal Support Specialist, 0077485T)

- ## Description - Title: Administrative Support (Administrative & Fiscal Support Specialist) Position Number: 0077485T Hiring Unit: Career and Community Education Location: Windward CC Date Posted: July 17, 2026 Closing Date: August 3, 2026 Band: A Salary: [salary schedules and placement information](https://www.hawaii.edu/ohr/general-information/compensation/#apt-salary-schedules) Additional Salary Info: Pay Band A, minimum $4,627/month Full Time/Part Time: Full Time Temporary/Permanent: Temporary, one-year appointment, continuation subject to funding and program needs. Other Conditions: To begin September 2026, temporary, continuation subject to funding and program needs. Duties and Responsibilities 1. \*Under the supervision of the Director, Office of Career & Community Education, position will support operations and office management for non-credit program activities, particularly workforce development programs funded by tuition, government grants and contract services. 2. \*Oversee the collection and processing of payments, refunds, for non-credit training programs on a timely basis. 3. \*Responsible for accurate billing, invoicing, and accounts receivables for non-credit contract training agreements. Interact with clients to facilitate appropriate paperwork and documentation in accordance with University and State policies. 4. \*Communicates with clients to resolve discrepancies on outstanding accounts receivables in a timely and professional manner. 5. \*Collaborate with Workforce Development Coordinators to ensure logistics of program activity needs, including, but not limited to, supplies and support materials, are met through by preparation of requisitions and purchase orders. 6. \*Keep abreast of current UH policies, procedures, and regulations regarding fiscal transactions. Attend professional development opportunities and trainings to ensure current knowledge of software applications and practices specific to non-credit operations. 7. \*Provide logistical support for workforce development and community education events. Assignments may include evening, weekend hours, and off-campus locations. 8. \*Assist department staff and faculty in planning, developing, and implementing noncredit training programs and activities. 9. \*Serves as point of contact in responding to inquiries of course offerings, class schedules, enrollment requirements, admissions processes and other general information regarding non-credit offerings and services. 10. \*Assist, guide, and explain the registration process and on-line registration system to the general public. Maintain professional customer service and attitude when responding verbally and in writing. 11. \*Develop and draft operational procedures and policies. Create program forms and other documents to improve workflow and efficiency of office. 12. \*As directed, provide additional operational and administrative support to other units within the Office of Career and Community Education to ensure timely processing of day-to-day transactions. 13. Other duties as assigned. \*Denotes Essential Functions Minimum Qualifications 1. Possession of a baccalaureate degree in business, public administration, communication, education, social sciences, or related field and 1 year of progressively responsible professional experience with responsibilities for office management, educational program operations, or administrative assisting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2. Functional knowledge of principles, practices and techniques in the area of business administrative services, office management, educational program operations, or enrollment services, demonstrated by knowledge, understanding and ability to apply concepts, terminology. 3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associat…