Administrative Specialist CL2

Peacefully nestled in the spectacular lakes & mountains region of western Maine, UMF is Maine’s public liberal arts college, offering quality programs in teacher education, human services and arts and sciences. The campus is in historic downtown Farmington, just a short walk away from coffee shops, funky stores, restaurants, banks, bookstores, a multi-screen movie theater and a whole lot more. Our perfect location combines the active outdoor lifestyle with the arts & smarts of a small college town. **The Opportunity: Be the Heartbeat of STEM at UMF!** Are you a master organizer who thrives in a dynamic environment? Do you love the energy of a bustling college campus and want to be the go-to person who keeps everything running smoothly? The University of Maine at Farmington (UMF) is looking for a proactive, detail-oriented, and energetic **Administrative Specialist CL2** to support our vibrant Science, Technology, Engineering, and Mathematics (STEM) Division. In this role, you aren’t just handling paperwork, you are the crucial link connecting students, faculty, and cutting-edge science. If you love variety, problem-solving, and making a tangible difference in a community, we want to hear from you! The starting rate for this position is **$**20.39 per hour for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. **Example of responsibilities including but not limited to:** **Key Responsibilities (Including but not limited to):** - **Division Liaison:** Serve as the primary point of contact for the STEM division and Dean, welcoming and assisting students, faculty, and the public with a variety of inquiries. - **Academic Scheduling & Registration:** Assist with coordinating the academic course schedule in Google Sheets and Mainstreet, etc. - **Financial Administration:** Handle vital tasks, including purchasing, budget reconciliation, monthly expense reports, invoice submission, and corporate card processing. - **Travel & Event Logistics:** Assisting in travel requests, bookings, and Concur expense processing, as well as coordinating logistics for campus events. - **Lab & Equipment Coordination:** Maintain classroom labs, manage laboratory access permissions, and track and loan out specialized lab equipment. - **Confidential Record Keeping:** Securely maintain confidential student files, coordinate academic checklists, and process transfer student packets from Admissions. - **Meeting & Project Administration:** Attend division meetings to take accurate minutes, proof materials, and manage division listservs to keep everyone connected. [**Complete job description**](https://drive.google.com/file/d/1JDSRYuzzSgMhD4v-e638vFA6ds7-oSAK/view?usp=sharing) **Required Skills & Core Competencies** - **Communication & Professionalism:** Exceptional written and interpersonal skills for fielding inquiries. - **Customer Service:** Providing exemplary customer service. - **Adaptability:** The ability to pivot effectively with changing campus priorities. - **Technology:** Demonstrated use of various digital platforms and ability to learn new technologies (including but not limited to Microsoft Office, Google Suite, Concur, etc.) quickly. - **Organization:** Proven ability to manage time effectively and handle high-volume administrative tasks with precision. - **Problem Solving:** Approaches challenges with a positive, solution-oriented mindset, identifying effective resolutions to complex or sensitive issues. - **Initiative:** Anticipates office/department needs and independently initiates action to improve workflow efficiency and service delivery. **Required Qualifications** - High School diploma or equivalent. - Sufficient experience, including two (2) years administrative support experience. **Preferred Qualifications** - Experience in higher education. - We highly value the organizational rigor found in military administrative roles. Candidates with experience as a Yeoman (YN), Perso…