Administrative Secretary II (Part Time - 20 Hours) - Gastroenterology

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically, services are provided for an assigned department, care center, nursing unit or one or more individuals. ### Responsibilities - Answers telephone, screens callers, relay messages and greets visitors. - Opens sorts and prioritizes mail. Picks up and delivers materials as required. - Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. - Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda. Proofreads typed materials and makes corrections, as needed. - May prepare and distribute minutes of meetings - May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. - Makes travel, accommodation and/or transportation arrangements. - Schedules and maintains calendar for meetings and/or appointments. - Responds to inquiries for information according to established policies. - Gathers, assembles and categorizes data for general information purposes and special reports. - May process check requests and expense reimbursement. - Performs other related duties as necessary ### Qualifications - Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus two years of related experience - 2+ years clerical/secretarial experience required. ### About the Company **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,0…