Administrative Secretary

**City of Springfieldis seeking applicants forAdministrative Secretary** **Department:** Office of Human Resources **Division:** Human Resources **Work Location:** 300 S 7TH ST SPRINGFIELD, Illinois, 62701 United States **Work Hours:** Monday-Friday 8:00 - 4:30, Hours may vary **Starting Rate:** $32,376.52- $43,130.60 Annually **Eligibility Requirements:**Open to All Applicants**Union:**Non-Union Position**Final Date to Apply:**7/23/2026 at 5:59 PM**Primary Duties and Responsibilities:** - Serve as the first point of contact for City employees and the general public by receiving, prioritizing, and responding to inquiries in person and through the Human Resources shared email account. - Maintain files and records for the department. - Maintain and schedule meetings using the department Outlook calendar. - Answer and transfer calls using a multiline phone system, utilizing HR information systems and the applicant tracking system to assist with inquiries. - Assist with day-to-day operations within an office environment. Perform secretarial duties for the department. - Assist Personnel Officer with administrative projects. **Required Qualifications:**Requires knowledge, skill, and mental development equivalent to completion of four years of high school with three years of progressively responsible clerical or administrative experience; or any equivalent combination of education and experience. Preference for employment in all positions with the city shall be given to applicants who are full-time city residents. ***Preference for employment in all positions with the city shall be given to applicants who are full-time city residents.*** **** ***To be eligible to apply, current City employees must have completed their probationary period and attained certified status in their current position.*** **Benefits:** - Health, Dental, Vision and Life Insurance - Free Health Clinic - Pension Plan - Deferred Compensation - 4 weeks paid parental leave - Up to 14 paid holidays, based off calendar year - 10-25 paid vacation days, based on years of service - 12 paid sick days annually - Tuition Reimbursement If assistance in applying is required, please notify the Office of Human Resources at 217-789-2446 or humanresources@springfield.il.us