Administrative Officer

Department: 00072 - Pioneer Theatre Company Responsibilities: The Company Manager responsibilities include: In the management of Meldrum House, the Company Manager works collegially with an on-site building manager employed by the management company overseeing the maintenance of Meldrum House and managing the contract for linen and cleaning services. The Company Manager books all travel for both guest artists and staff working with the University of Utah’s Travel Office. The position is responsible for greeting guest artists when they arrive in Salt Lake City and picking up and dropping off casts when they arrive and depart the productions. The Company Manager is provided with a budget for hourly personnel to assist with these duties. In addition to booking travel for guest artists, the position is responsible for shipping guests’ possessions, sending materials such as scripts, scores, and production specs, and returning rental materials to licensing companies. The Company Manager is the primary contact person for guest artists during their residency at PTC. The position is responsible for assisting artists with medical-related issues that may arise, including booking doctor appointments, providing transportation to medical visits, submitting worker’s comp claims, etc. As the Facility Manager for Simmons PMT, this position works with various university departments, including Parking Services, Plant Operations and Maintenance, and Custodial, on issues related to the building and grounds. In addition, the position addresses facility issues on behalf of the Theatre Department, which occupies a portion of the Simmons PMT and whose programs utilize spaces. The position assists the Associate Artistic Director in supervising a team of student interns from the U’s Department of Theatre. The position may assist the Associate Artistic Director in managing schedules and staffing all local auditions held for PTC productions. The Company Manager provides staff support on an “as needed” basis for PTC’s Artistic Director, Associate Artistic Director, and General Manager, and works closely with the theatre’s stage management department on issues related to guest artists while in residence. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Often: Bending, reaching overhead. Job Summary: Pioneer Theatre Company (PTC) is Utah’s premier professional theatre company, operating under a LORT B agreement with the Actor’s Equity Association and contracting with the industry’s other creative unions. In residence at the University of Utah since its origin in 1962, PTC produces a season of six plays and musicals from September through May in the 932-seat Simmons Pioneer Memorial Theatre and 387-seat Meldrum Theatre. The PTC Company Manager serves as the chief liaison between PTC and its guest artists, specifically the actors, directors, designers, and playwrights. The position oversees the working, living, and travel experiences of these artists and, in this capacity, is responsible for maintaining, equipping, and scheduling Meldrum House, PTC’s guest artist housing. Under the directive of the General Manager, PTC’s Company Manager also serves as PTC’s facilities manager/liaison to the University facilities and transportation teams. This often involves managing parking for productions, security access for PTC facilities, and any venue management needs. The Company Manager reports directly to the General Manager, with a dotted line to the Artistic Director and is a peer administrative position working alongside PTC’s marketing, development,…