Administrative Officer

This is office management work supervising the provision of administrative services for a small department or a division of an operating department with specific services as assigned. Employees perform work in one of two assignments- Budget and Contracting or Human Resources. Employees in the Budget and Contracting assignment assist a higher-level administrative superior in the preparation and control of the budget, supervising, planning, assigning, coordinating, and reviewing the activities of a subordinate clerical and technical staff engaged in the purchase of goods and services and maintenance of a variety of divisional records and reports. Employees in the Human Resources assignment assist the human resources manager with various human resources administrative functions related to hiring, payroll, labor relations, or safety, and maintenance of a variety of departmental reports and maintenance of a variety of divisional and/or departmental reports and records. An employee in this class collects and compiles data for preliminary budget preparation and prepares justification for modifications in expenditures. In addition to the above responsibilities, work may include preparation of the capital budget, OR supervision of the Department’s personnel function, and may supervise through subordinate supervisors. This class is differentiated from the next lower-level supervisory class by the specific responsibility for preparation and control of a departmental or an operations divisional budget and the purchase of goods and services OR for delegated authority of a human resources manager for a personnel function. A significant aspect of the work is supervising a staff of clerical and technical personnel engaged in varied office management functions in support of divisional or departmental requirements. Work is performed under the direction of an administrative superior. **CONTACT INFORMATION:** The analyst responsible for reviewing applications and additional documentation for this job opportunity is Jenna R. Smith City of Philadelphia – Office of Human Resources 1401 JFK Blvd., Room 1530 Philadelphia, PA 19102-1675 Phone:**215-686-0874** Fax: 215-686-0861 Email: jenna.smith@phila.gov For all other inquiries please contact Customer Service at **215-686-0880** or email**hrhelpdesk@phila.gov** **ELIGIBLE LIST:** **CITY-WIDE PROMOTIONAL** Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority. Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List. **PREFERENCE FOR PHILADELPHIA RESIDENTS:** Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score. To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements. If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration. **WRITTEN EXAM DATE:** This computer-based examination will be scheduled for **August 11** **, 2026.** Please note that this examination date is subject to change. Candidates will need access to a desktop computer or laptop…