Administrative / Office Services Management

Department: 00129 - Social & Behav Science-Dean Responsibilities: Primary contact for administrative tasks within Family and Consumer Studies, the School of Public Affairs, and the Health, Society & Policy program. Staff management and supervision such as task delegation, hiring, performance appraisals, professional development, and time card management Office operations and administration such as implementing policies and procedures, organize and schedule meetings, coordinating with HR, Finance, and Facilities workflows, and analyze complaints and concerns. Faculty support and Academic processes such as overseeing Retention, Promotion, Tenure (RPT), Tenured Faculty Reviews (TFR), and Career-Line, Adjunct, and Visiting Faculty (CAV). Manage details related to leaves of absence, administrative appointments, and faculty reporting. Strategic collaboration and policy implementation which will require close communication with unit leadership, CSBS administrative leadership, and close collaboration with departments, HR, Finance, CSBS leadership, and Facilities. Job Summary: Administrative / Office Services Management Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Minimum Qualifications: EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Manager, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Senior Manager, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Additional Information: The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national or…