Administrative Coordinator

## Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. **Why join Harvard Medical School?** Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. **About the Department of Genetics:** The Department of Genetics at Harvard Medical School is one of the world’s leading centers for biomedical discovery, bringing together scientists, physicians, computational biologists, and trainees working at the frontiers of genetics, aging, epigenetics, neuroscience, cancer biology, stem cell biology, and regenerative medicine. The department has played a major role in advancing our understanding of gene regulation, cellular identity, disease mechanisms, and the biology of aging, with discoveries that have helped shape modern biomedical science and biotechnology. Located in the heart of Boston’s Longwood Medical Area, the department fosters a highly collaborative and entrepreneurial environment with close ties to leading hospitals, research institutes, and biotech companies. Researchers have access to cutting-edge technologies spanning genomics, single-cell biology, AI-driven computational analysis, imaging, gene editing, and translational medicine. The culture emphasizes intellectual curiosity, scientific rigor, innovation, and interdisciplinary collaboration. Trainees and staff work alongside internationally recognized faculty and are encouraged to pursue ambitious, high-impact research questions that can fundamentally change medicine and human health. ## Job Description We are seeking a highly organized, detail-oriented Administrative Coordinator to support the operational, administrative, and communication needs of the laboratory of Professor David Sinclair in the Department of Genetics at Harvard Medical School, Boston. The Sinclair lab is a world-renowned research group focused on the biology of aging, including genetic and small molecule approaches to understand and improve healthspan. The lab conducts interdisciplinary research spanning aging, cancer, neurodegeneration, metabolism, and regenerative biology. This position plays a key role in ensuring the smooth day-to-day functioning of a large, fast-paced academic research environment. The Administrative Coordinator will work closely with lab members and departmental administrative teams to support operational workflows, compliance processes, scheduling coordination, and internal communications. The ideal candidate is proactive, highly organized, and able to manage multiple priorities in a complex academic environment while maintaining professionalism, discretion, and attention to detail. **Responsibilities:** **General Administrative & Operational Support** - Provide administrative coordination support for lab operations and day-to-day activities. - Assist with scheduling internal meetings, seminars, and lab-wide events. - Maintain shared calendars, deadlines, and internal scheduling systems. - Support coordination of lab logistics including room bookings, event setup, and internal communications. **Financial & Administrative Processing** - Process and track expense reimbursements, receipts, and purchasing documentation. - Support reconciliation of lab purchasing activities in coordination with departmental administrative offices. - Assist with travel arrangements and related administr…