Administrative Coordinator

PURPOSES SPECIFIC TO THE POSITION To provide administrative support services to the departmental vice president. RELATIONSHIPS - Reports to Vice President, Team Services. - Directs none, except as may be assigned for special assignments or other temporary duties. - Cooperates or coordinates with all persons, both within and outside the cooperative as deemed necessary to carry out the responsibilities of the position. POSITION SPECIFICATIONS - Education: - High school diploma or equivalent required. Associate degree or higher in business administration or secretarial administration preferred. Proficiency in Microsoft Office software applications required. - Experience: - Three years of receptionist and/or secretarial responsibility is preferred. Experience in a related area will be considered in lieu of education. SPECIFICATIONS AND RESPONSIBILITIES - Requires ability and willingness to exercise the highest degree of confidentiality when handling various records. - Prepares reports or other information needed by using various Microsoft Office programs and other software. - Drafts letters of correspondence as directed by the vice president. - Coordinates various meetings or appointments as requested. - Performs duties consistent with board policies, federal and state regulations, and established safety rules. - Attends various meetings, prepares agendas, and minutes. - Generates and issues reports. - Requires ability and willingness to safely operate Cooperative vehicles, as assigned. - Requires ability and willingness to effectively coordinate with and provide support to various workgroups. - Requires ability and willingness to maintain a neat workspace and organize both physical and electronic records. - Requires ability and willingness to lift light loads often and medium loads occasionally. - Performs other duties as requested or required by the position.