Administrative Coordinator 4 (Stockroom)

**District 61 - Unit 001- Baton Rouge** *At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.* **About this position** The overall function of this position is to serve as a Stockroom Clerk in a District wide Stockroom in District 61/Unit 001/Accounting Section. This position is located in the at the Department of Transportation and Development and reports directly to the Administrative Program Manager 2. Serves as lead over Administrative Coordinator 2. **If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!** **AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:** - **Accepting Direction:**Follows direction reliably, adjusts to feedback, and completes tasks on time. - **Demonstrating Accountability:**Owns results, meets standards, and responds to feedback professionally. - **Following Policies and Procedures:**Makes timely, well-reasoned decisions using available info, context, and trade-offs. Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found [here](https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070). **Job Duties:** - Process purchases within delegated authority, ensuring compliance with state purchasing laws, bid requirements, and procurement procedures. - Create and manage purchase requisitions, shopping carts, stock transfer reservations, and inventory transactions using LaGOV, SAP (ECC), and related modules (e.g., MIGO, MB51, MB22, ME52N). - Order inventory from the central warehouse, coordinate deliveries, receive shipments, and maintain accurate inventory records. - Organize and maintain the stockroom, including unloading deliveries, storing materials, and ensuring accountability for all inventory. - Monitor inventory levels by issuing stock, recording transactions, performing weekly/monthly inventory counts, and preparing reports for annual audits. - Research product specifications, verify item details (size, quantity, color, dimensions), and ensure accurate ordering and delivery locations. - Research state contracts, obtain vendor quotes, communicate with suppliers, track orders, verify invoices, and maintain vendor records. - Notify departments when ordered materials are available and reconcile purchase orders by verifying invoices and closing requisitions after payment. - Operate material handling equipment, including forklifts when required, and support loading, unloading, and distribution of supplies. - Provide additional operational support as needed, including emergency or disaster response activities and other assigned duties. Position-Specific Details: **Appointment Type:** Probational, Promotional. **Work Schedule:** 7:00 AM to 3:30 PM, Monday - Friday **Compensation:** $15.76 hourly**/**1,260.80 biweekly **How To Apply:** **No Civil Service test score** is required in order to be considered for this vacancy. Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position. \*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes **will not** be accepted in lieu of completed education and experience sections on your application. **Applications may be rejected if incomplete.** To apply for this vacancy, click on the **“Apply”** link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are re…